Composition/HTML Versions of the Connecticut General Statutes and Supplements

The Connecticut General Assembly's Office of Legislative Management and Legislative Commissioners' Office are soliciting proposals through a Request for Proposal for composition and HTML version preparation services of the Official General Statutes of Connecticut. The procurement seeks the creation of electronic pages in PDF format with embedded fonts and images, as well as browsable HTML versions for the General Statutes revised to January 1, 2027 and January 1, 2029, along with corresponding 2028 and 2030 Supplements, with the 2027 General Statutes comprising approximately 25,014 electronic pages divided into 21 volumes and the 2028 Supplement containing approximately 3,300 pages. Respondents must demonstrate at least five years of experience in similar composition and HTML preparation work and maintain a minimum of five full-time employees with relevant expertise throughout the contract term, with pricing submissions required on detailed attachment forms covering unit costs for page composition, author's alterations, table adjustments, and HTML preparation services. The RFP opened on March 30, 2026 at 3:30 PM EDT with a submission deadline of April 30, 2026 at 12:00 PM EST; vendor questions must be submitted by April 10, 2026 with answers published by April 17, 2026. The contract term extends from execution through June 30, 2031 with potential extension by mutual agreement, and the State reserves the right to negotiate costs, request Best and Final Offers, and contract with multiple respondents for portions of services. Material deliveries from the Legislative Commissioners' Office are scheduled for November 5 through December 3, 2026 for the 2027 General Statutes, with subsequent deliveries in December 2027, November 2028, and December 2029 for the respective supplements and revisions, and liquidated damages of $500 per calendar day apply for late delivery.

The solicitation is open to all vendors with no specific restrictions on organizational type, though Connecticut certified Small Business Enterprises and Minority Business Enterprises receive more favorable payment terms of Net 25 Days compared to the standard Net 45 Days for other vendors. Respondents must submit proof of authority, relevant certifications, equipment lists, experience documentation, reference projects, W-9 forms, and acknowledgment or specific exceptions to Connecticut General Assembly Terms and Conditions, with insurance requirements including commercial general liability of $1,000,000, professional liability of $1,000,000, and workers' compensation with employer's liability minimums, with the State of Connecticut named as additional insured. No incumbent vendor or current contractor is identified in the solicitation documents, nor is there reference to existing infrastructure or technology requiring integration. All costs submitted must include programming, testing, labor, materials, and transportation with no separate line items identified. The estimated total contract value is not specified in the solicitation documents. Inquiries should be directed to Rachel Meddar at the Connecticut General Assembly, 300 Capitol Avenue, Hartford, CT 06106, telephone (860) 240-1325, or rachel.meddar@cga.ct.gov.