JCLM26REG0012_May_4_26_solicitation_doc.pdf

This Request for Proposal is issued by the Connecticut General Assembly's Office of Legislative Management and Legislative Commissioners' Office seeking composition and HTML preparation services for the official General Statutes of Connecticut. The solicitation requests proposals for electronic page composition in PDF format with embedded fonts and images, as well as browsable HTML versions of the General Statutes revised to January 1, 2027 and January 1, 2029, along with corresponding 2028 and 2030 Supplements. The 2027 General Statutes comprise approximately 25,014 electronic pages divided into 21 volumes, with the 2028 Supplement containing approximately 3,300 pages. The RFP opened March 30, 2026 at 3:30 PM EDT, with vendor questions accepted through April 10, 2026 and responses to be published by April 17, 2026. Proposals are due April 30, 2026 at 12:00 PM EDT. Material deliveries from the Legislative Commissioners' Office are scheduled for November 5 through December 3, 2026 for the 2027 General Statutes, with subsequent deliveries in December 2027, November 2028, and December 2029 for respective supplements and revisions. The contract term extends from execution through June 30, 2031, with potential extension by mutual agreement. Liquidated damages of $500 per calendar day apply for late deliveries.

Respondents must demonstrate at least five years of experience in similar composition and HTML preparation work and maintain a minimum of five full-time employees with relevant expertise throughout the contract term. The solicitation is open to all vendors with no organizational type restrictions. Payment terms are Net 45 Days for standard vendors; however, Connecticut certified Small Business Enterprises and Minority Business Enterprises receive more favorable terms of Net 25 Days. All costs must include programming, testing, labor, materials, and transportation. Respondents must submit proof of authority, relevant certifications, equipment lists, experience documentation, reference projects, W-9 forms, and acknowledgment or specific exceptions to Connecticut General Assembly Terms and Conditions. Insurance requirements include commercial general liability of $1,000,000, professional liability of $1,000,000, and workers' compensation with employer's liability minimums, with the State of Connecticut named as additional insured. The State reserves the right to negotiate costs, request Best and Final Offers, and contract with multiple respondents for portions of services. The estimated total contract value is not specified in the solicitation documents. Inquiries should be directed to Rachel Meddar at rachel.meddar@cga.ct.gov or (860) 240-1325.