JCLM26REG0012_Apr_27_26_solicitation_doc.pdf

This is a Request for Proposal issued by the Connecticut General Assembly's Office of Legislative Management and Legislative Commissioners' Office for composition and HTML preparation services of the Official General Statutes of Connecticut. The solicitation seeks vendors to create electronic pages in PDF format with embedded fonts and images, as well as browsable HTML versions for the General Statutes revised to January 1, 2027, and January 1, 2029, along with corresponding 2028 and 2030 Supplements. The 2027 General Statutes comprises approximately 25,014 electronic pages divided into 21 volumes, with the 2028 Supplement containing approximately 3,300 pages. The RFP opened on March 30, 2026, at 3:30 PM EDT with vendor questions accepted through April 10, 2026. Proposals are due April 30, 2026, at 12:00 PM EDT. Material deliveries from the Legislative Commissioners' Office are scheduled for November 5 through December 3, 2026, for the 2027 General Statutes, with subsequent deliveries in December 2027, November 2028, and December 2029 for the respective supplements and revisions. The contract term extends from execution through June 30, 2031, with potential extension by mutual agreement.

Respondents must demonstrate at least five years of experience in similar composition and HTML preparation work and maintain a minimum of five full-time employees with relevant expertise throughout the contract term. Pricing submissions must be submitted on detailed attachment forms covering unit costs for page composition, author's alterations, table adjustments, and HTML preparation services. Standard payment terms are Net 45 Days for all vendors; however, Connecticut certified Small Business Enterprises and Minority Business Enterprises receive more favorable payment terms of Net 25 Days. Liquidated damages of $500 per calendar day apply for late delivery. Required submissions include proof of authority, relevant certifications, equipment lists, experience documentation, reference projects, W-9 forms, and acknowledgment of Connecticut General Assembly Terms and Conditions. Insurance requirements include commercial general liability of $1,000,000, professional liability of $1,000,000, and workers' compensation with employer's liability minimums, with the State of Connecticut named as additional insured. The estimated total contract value is not specified in the solicitation documents. All costs submitted must include programming, testing, labor, materials, and transportation. The State reserves the right to negotiate costs, request Best and Final Offers, and contract with multiple respondents for portions of services.