Commodity Discount Providers

Richardson Independent School District (RISD) is soliciting proposals for a Commodity Discount Providers contract to establish a pre-approved vendor list for supplying various supplies, services, and equipment across multiple commodity categories. The procurement seeks multiple vendors to provide discounts on items including art supplies, athletic equipment, audio-visual equipment, building materials, catering services, custodial supplies, electrical supplies, HVAC equipment, instructional materials, technology supplies, and numerous other categories. Proposals must be submitted electronically through Euna Procurement by June 15, 2026 at 1:00 PM Central Time, with a question deadline of June 8, 2026 at 10:00 AM. The district will evaluate proposals based on ten criteria including purchase price, discount offered, vendor reputation, quality of goods, alignment with district needs, past vendor relationships, historically underutilized business compliance, total long-term cost, and vendor location/employment in Texas. Vendors must provide a primary discount from their published price list, with pricing required to remain firm for one year and comply with the district's tax-exempt status.

The solicitation applies to vendors serving Dallas County and Round Rock City jurisdictions, with no specific set-aside designations explicitly highlighted. Vendors already holding existing RISD contracts or cooperative agreements are explicitly instructed not to respond to this solicitation. The contract will be non-exclusive, with RISD reserving the right to award to multiple vendors and make incremental awards throughout the offering period. Vendors must comply with comprehensive requirements including federal EDGAR certifications, background check provisions, conflict of interest disclosures, and insurance requirements, including maintaining general liability insurance with $1,000,000 occurrence limits. While no specific budget range is provided, the solicitation suggests a broad, ongoing procurement approach with potential for multiple vendor awards across an extensive range of commodity categories. The contract term is anticipated to extend through June 30, 2028, depending on existing bid awards and Board of Trustees approval.