Commercial Plan Review Services

The City of Sun Prairie Department of Building Inspection is soliciting proposals for commercial plan review services through RFP #24-BI03, seeking a qualified vendor to provide comprehensive building, HVAC, and plumbing plan reviews for commercial projects within their municipal jurisdiction. The selected consultant will be responsible for conducting initial plan reviews within 15 business days, with mandatory peer reviews required for buildings exceeding 100,000 cubic feet or containing Hazardous or Institutional occupancies. Minimum staffing requirements include one Wisconsin-licensed Architect or Engineer certified as a Commercial Building Inspector with at least five years of experience for building and HVAC reviews, and one Wisconsin-licensed Master Plumber, Architect, Engineer, or Designer of Engineering systems with five years of experience for plumbing reviews. Evaluation criteria will assess Qualifications of Firm (25 points), Relevant Experience (25 points), Costs (25 points), Sustainability (10 points), DBE/WBE/DVB certification status (10 points), and Local Preference (5 points). The RFP was issued on January 29, 2024, with proposals due by February 26, 2024, at 12:00 PM CST, and questions were required to be submitted by February 12, 2024, with answers posted by February 19, 2024.

The procurement includes provisions for Disadvantaged Business Enterprise (DBE), Women Business Enterprise (WBE), and Disabled Veterans Business (DVB) certifications, which will factor into the evaluation scoring. Local vendors located within Sun Prairie city limits will receive additional preference points during the selection process. The contract term is initially set for two years, from March 7, 2024, to March 6, 2026, with an option to extend for three additional one-year periods under the same or more favorable terms. While specific budget ranges were not explicitly detailed, the City performed 123 commercial plan reviews in 2023, suggesting a substantial annual volume of work. The awarded contract will require comprehensive insurance coverage, including $1,000,000 in Commercial General Liability, $5,000,000 in Umbrella Liability, and $1,000,000 in Professional Liability insurance. Based on the Award Notification Letter, E-Plan Exam, located in Brookfield, Wisconsin, was identified as the intended awardee for this contract, pending final City Council approval and contract negotiation.