Commercial Janitorial Services for the MATES- Fort McCoy

The State of Wisconsin, Department of Military Affairs (DMA) is seeking commercial janitorial services for the Military Affairs Training Facility (MATES) located at 242 East G Street, Fort McCoy. This procurement is a Request for Quotation (RFQ) for comprehensive cleaning services covering various facility areas including corridors, offices, restrooms, stairwells, elevators, and common spaces. The contract term is one year, from July 1, 2018 through June 30, 2019, with options for three additional one-year renewals. Bidders were required to attend a mandatory site visit on May 8, 2018, and submit quotations by May 22, 2018 at 2:00 p.m. CDT, referencing quotation number Q-19005. Evaluation criteria include lowest cost, responsiveness, and meeting all specified performance standards, with cleaning services to be performed between 8:00 a.m. and 4:00 p.m. on scheduled days. Contractors must provide all materials and equipment, use commercial/industrial-rated equipment meeting OSHA and Wisconsin safety standards, and prefer Green Seal GS-37 certified and low VOC cleaning products.

Bidders claiming minority business enterprise (MBE), disabled veteran-owned business (DVB), veteran-owned business, small business, or work center status may qualify for a 5% preference, requiring certification by the Wisconsin Department of Administration. The current contractor is Service Master, with the existing contract priced at $2,075.00 per month. Contractors must maintain commercial general liability insurance and other specified coverages. The DMA will provide basic supplies like toilet paper, paper towels, trash liners, liquid hand soap, and urinal supplies. No fuel surcharges are permitted, and any price increase requests for renewal periods must be submitted 90 days in advance with documented justification. Bidders must supply references from three comparable organizations served within the past three years and designate a Contract Manager. The floor plan indicates the facility covers multiple sections (004-009), with specific cleaning requirements for each area, suggesting a complex and detailed service scope.