Combustion Analyzers Service Contract

The Oklahoma Department of Agriculture, Food and Forestry is requesting proposals for a one-year service contract providing preventative maintenance and on-site repair for a LECO Combustion Analysis Instrumentation Suite (Nitrogen and Sulfur Analyzers) located at its laboratory in Oklahoma City, with proposals due June 26, 2026 at 3:00 p.m. Central Time and questions due June 19, 2026.

Service personnel must be manufacturer-trained and authorized by LECO with current certification. The scope includes one comprehensive preventative maintenance visit per year following LECO's standard checklist—general system inspection, wear-component replacement, tubing and combustion-tube service, ballast greasing, and O-ring inspection and replacement. The contract requires all labor, travel, parts, supplies, and shipping costs included in a single firm, fixed price with no additional charges to the agency. Parts must be genuine LECO or equivalent, excluding common consumables. The awardee must provide telephone support Monday through Friday, 8:00 a.m. to 4:00 p.m. Central Time for hardware and software issue isolation and resolution, and on-site troubleshooting and repair as needed. Service personnel must comply with all laboratory safety rules and OSHA guidelines and must document all work performed and demonstrate proper instrument operation upon completion.

The equipment comprises a Nitrogen Analyzer (Model FP828, Serial #26119) and a Sulfur Analyzer (Model S832, Serial #51223). Evaluation follows the lowest and best criterion based on price and ability to meet specified requirements. Bids must remain firm for a minimum of 120 days after the due date. Bidders must submit responses exclusively through the Oklahoma Supplier Portal in the prescribed twelve-section format. The contracting officer is Laurie Mercer. The contract may be designated for statewide use under Oklahoma statute 74 O.S. 85.5(G)(3). A Non-Collusion Certification form (OMES-CP004) and Responding Bidder Information form (OMES CP076) must accompany all bids.