Com-Tec PLC control hardware and control door

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Corrections and Rehabilitation, is seeking a sole source procurement of Com-Tec PLC control hardware and control door equipment for Huttonsville Correctional Center located in Huttonsville, West Virginia. The procurement includes five Touch Screen Master units (TMM-641-111-1), four Allied Telesis AT-GS950/20PS V2 network switches, two Allied Telesis AT-GS950/10PS V2 network switches, ten Quam CIS2/25 intercom boxes, four CTS 9124 A8 door lock device net assemblies, Lexan control panel covers, associated design work, control panels for door locks, audio control boards (9131 series), door relay control boards (9124 and 9126 series), tariff impact adjustments, and shipping and handling services. The solicitation was issued on December 8, 2025, with a submission deadline of December 19, 2025 at 10:30 a.m. All materials must be delivered to Huttonsville Correctional Center at PO Box 1, 109 HCC Boulevard, Huttonsville, West Virginia 26273-0001. This procurement is structured as a one-time purchase processed under the Agency Sole Source Determination (ASSD) process, which eliminates competitive bidding requirements based on proprietary design exclusivity and the exclusive availability of the specified equipment and services from a single qualified source.

This procurement has been designated as a sole source acquisition, restricting eligibility to respond to vendors meeting the specific sole source criteria established by West Virginia procurement regulations. Cornerstone Detention Products (formerly Com-Tec) has been identified as the exclusive supplier for the required PLC control hardware, control door equipment, Lexan control panel covers, and associated design work, as documented through a formal sole source supplier letter dated November 19, 2025, which confirms the company's proprietary rights to all files and designs. The state has reserved the right to cancel the contract immediately if materials or workmanship fail to conform to specifications, or upon thirty days' written notice for any reason, with contract continuation contingent upon legislative appropriation or otherwise available funding. Specific bonding, insurance, licensing, and certification requirements are identified in the solicitation documents and accompanying specifications. Unit prices and total contract award values are not disclosed in the published solicitation documents; interested parties should contact David A. Ferrell at the West Virginia Department of Administration Purchasing Division at 304-352-0220 or david.a.nolawski@wv.gov for procurement folder number 1848410 for pricing information and additional details.