Coffee Supplies

The City of Pasadena Public Works Department Building Systems and Fleet Management Division (PW-BSFMD) is seeking a vendor to provide comprehensive coffee supplies for a one-year contract period from July 1, 2023, to June 30, 2024. The solicitation covers seven specific line items including Folgers Gourmet Supreme coffee packs, Coffeemate creamer, sugar canisters, coffee filters, hot cups, coffee stirrers, and San Francisco Bay Coffee K-Cups. Vendors must submit electronic proposals through the City's eProcurement Portal by 3:00 pm on Tuesday, July 18, 2023, with a mandatory two-business-day turnaround for order deliveries to 345 W Mountain St, Pasadena, CA 91103. The contract will be awarded to the lowest responsive and responsible bidder based on the Grand Total Price submitted, with pricing to remain valid for the entire contract year. Potential vendors must be prepared to submit additional documentation including a W-9 form, business license, and insurance documents, and comply with local municipal requirements such as the Pasadena Living Wage Ordinance and Equal Employment Opportunity provisions.

The procurement opportunity appears to be open to all qualified vendors, with the City of Pasadena emphasizing local business preferences and equal employment opportunities. Vendors must complete several mandatory forms, including a Unique Entity Identifier (UEI) form, Disclosure of Lobbying Activities, and Affidavits of Equal Opportunity Employment. The solicitation includes optional self-identification demographic checkboxes for business ownership categories, suggesting potential considerations for disadvantaged or minority-owned businesses. While a specific budget range is not explicitly stated, the comprehensive documentation requirements and detailed line-item specifications indicate a structured procurement process. Vendors must demonstrate relevant experience by documenting five previous projects and be prepared to undergo technical and operational assessments through the provided questionnaires. The city provides extensive vendor training resources and customer support for navigating the eProcurement Portal, indicating a commitment to facilitating broad and transparent vendor participation.