INFO--PW-BSFMD_SAMPLE_INVOICE_REQUIREMENT_FOR_VENDOR.pdf

This document is a sample invoice template for the City of Pasadena Public Works Department, Building Systems and Fleet Management Division (PW-BSFMD), located at 345 West Mountain St., Pasadena, CA 91103. The invoice form is designed for vendors to submit detailed billing for services or materials provided to the city, with specific instructions for documenting services, parts, and materials. The template requires vendors to attach service slips or reports, provide precise details about service dates, locations, and assets, and include item descriptions with quantities and rates.

The invoice template mandates electronic submission within 7 days of service or order delivery through the city's vendor invoice portal (https://invoice.cityofpasadena.net). It includes sections for itemizing services (with hours and rates), parts/materials (with item counts), and additional charges such as discounts, sales tax, shipping, and other fees. Vendors must comprehensively document each transaction, including the date of service, service location, asset details, and the name of the city staff who ordered the service or items. The form is structured to ensure transparent and detailed billing for contractors working with the City of Pasadena's Public Works Department.