Coffee

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) for a blanket purchase order (BPO) to procure coffee for multiple distribution centers across Texas. The solicitation seeks bids for coffee in various forms, including regular, ground, roasted medium roast, and blends of Arabica and Robusta beans that are compatible with universal grinding and coffee-making equipment. The coffee must be packaged in 50-pound boxes with food-grade poly bags, sealed to prevent spillage, and include preparation instructions. Delivery locations include Snyder Distribution Center (2,080 boxes), Beeville Distribution Center (1,534 boxes), Southern Region Distribution Center (1,183 boxes), and Wynne Food Service Warehouse (5,382 boxes), totaling an estimated 10,179 boxes. The bid opening is scheduled for November 24, 2025, at 3:00 PM, with electronic submission preferred to BIDS@TDCJ.TEXAS.GOV. Bidders must submit responses by the opening deadline, with questions to be submitted in writing by November 12, 2025, at 3:00 PM CST. The contract award will run through August 31, 2026, and pricing should be quoted on a freight-prepaid, F.O.B. destination basis.

The solicitation does not explicitly mention set-aside designations or specific restrictions on respondent types. Bidders must certify that they and their principals are not subject to suspension, debarment, or similar ineligibility and must comply with state procurement statutes and rules. The contract includes stringent security procedures for deliveries to correctional facilities, including requirements for security escorts, staff searches, vehicle inspections, and prohibitions on contraband. While no specific budget range is provided, the estimated total quantity of 10,179 boxes suggests a significant procurement value. The TDCJ reserves the right to increase or decrease the blanket purchase order through written change notices and may cancel the contract without cause with thirty days' written notice. Bidders should be prepared for potential sample requests within fourteen calendar days of receipt, as TDCJ reserves the right to conduct random sample testing to verify product conformance. The quantities listed are estimates for evaluation purposes only, with actual orders to be placed on an as-needed basis without guaranteed volumes.