CMS L6945 RFI DCFS Springfield

The Illinois Department of Central Management Services (CMS) issued Request for Information (RFI) No. L6945 on behalf of the Department of Children and Family Services (DCFS) to procure approximately 36,000 square feet of warehouse space in Springfield, Sangamon County, with responses due by May 20, 2026. The property must be located within specified geographic boundaries defined by Veterans Parkway (north), Woodside Road (south), I-55 (east), and Archer Elevator Road (west), as detailed in the boundary map exhibit. The required facility configuration includes 523 square feet of personnel space (two small offices and four medium cubicles), 85 square feet of common office space with break room amenities, 29,706 square feet of specialty warehouse space with a minimum 20-foot ceiling height and loading dock capable of accommodating semi-truck delivery with dock leveler, 7,426 square feet of open area, and 6,063 square feet of circulation and support space for mechanical, electrical, and data infrastructure. The lease will have an initial five-year term with an optional five-year renewal period and a potential expansion option of up to 100 percent of remaining rentable square footage under the same terms. Respondents must demonstrate site control through acceptable documentation such as a deed, title policy, or binding purchase agreement, and must provide comprehensive responses including a Response Summary, Tenant Improvement Checklist, Total Cost Matrix, evidence of site control, and all required vendor disclosures and certifications. The evaluation process will assess responsiveness, responsibility, and price, with negotiations conducted with all responsive and responsible respondents before final selection; the response must remain valid for 180 days from opening, or an additional 90 days if counteroffers are required.

Respondents may claim applicable state procurement preferences including resident bidder, small business, disabled veterans, historic preference area, local site preference, and various sustainable and environmental product preferences under Illinois Procurement Code provisions. The RFI requires vendors to submit either the standard Vendor Disclosure form or the IPG Active Registered Disclosure for Leasing Vendors (but not both) along with all applicable certifications, financial disclosures, and required procurement documentation; for contracts exceeding $100,000 in annual value, vendors must disclose any registered lobbyists or agents communicating regarding the bid and provide details of existing or pending contracts, bids, proposals, subcontracts, and leases with units of Illinois state government. The lessor will be responsible for providing all necessary utilities, maintenance, repairs, life safety system operations, common area facility maintenance, and comprehensive insurance coverage including all-risk property damage insurance at full replacement value and comprehensive general liability insurance with minimum limits of five million dollars per occurrence. All data wiring must comply with Department of Innovation and Technology requirements using Category 6 or better cabling, and network closets must comply with HIPAA Section 164.310 and PCI-DSS 9.1 data security regulations. The lease is subject to a mandatory 30-day review period by the Illinois Procurement Policy Board prior to execution, and the State retains the right to terminate the lease for convenience with 90 days' prior written notice. No specific budget range or award value is disclosed in the solicitation documents; pricing will be evaluated based on the rental schedule presented per rentable square foot across the initial lease term and renewal periods, with annual rent calculations and specified escalation percentages.