L6945 DCFS Warehouse Springfield Exhibit B FINAL 031726.pdf
PDF 194 KB Posted
- Attached to
- CMS L6945 RFI DCFS Springfield
- Solicitation number
- 26-416CMS-LEAS4-B-52136
- Issued by
- Sangamon County, Illinois
About this file
This is a Tenant Space Configuration exhibit (Exhibit B) for the Illinois Department of Innovation and Technology (CMS) on behalf of the Department of Children and Family Services (DCFS) for a warehouse facility in Springfield, Illinois (Sangamon County), referenced as project L6945. The state seeks approximately 36,000 square feet of warehouse space to accommodate DCFS operations. The facility must include 523 square feet of personnel space comprising two small offices and four medium cubicles for administrative services; 85 square feet of common office space including a mini break room with kitchenette and open space; and 29,706 square feet of specialty space including a 22,000 square-foot warehouse with a minimum 20-foot ceiling height, loading dock capable of accommodating semi-truck delivery with dock leveler, and forklift charging capability. Additional specialty space includes a 7,426 square-foot open area, copy room, men's and women's employee restrooms, janitor closet, and two drinking fountains. The configuration also requires 6,063 square feet of circulation, support, and flex space for mechanical, electrical, plumbing, and data closet infrastructure. The total projected headcount is six employees (two in small offices and four in medium cubicles).
Respondents must provide a minimum of eleven parking spaces contiguous to the building or in close proximity, including one ADA-accessible space on an accessible route to the main entrance. All parking areas must be fully paved with asphaltic cement or concrete, lighted, and striped with efficient drainage. All data wiring must comply with Department of Innovation and Technology requirements using Category 6 or better cabling installed to IEEE and manufacturer specifications, with rack placement conforming to TIA-569 standards. Network closets are restricted to authorized personnel only and cannot be shared with outside entities or used for customer storage due to data security regulations including HIPAA Section 164.310 and PCI-DSS 9.1. Proposals must reference the Building Program Standards document (updated 7/1/2024) for exterior needs and performance and quality material standards. The state reserves the sole discretion to evaluate responses and determine whether properties reasonably meet the performance and spatial guidelines, and this Tenant Space Configuration document serves as the definitive improvement exhibit to the lease.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ipg active registered disclosure for leasing vendors v.25.1~2.docx | DOCX document | |
| L6945 RFI Template Response ~2.xlsx | XLSX spreadsheet | |
| 6945 rfi leasing template~1.docx | DOCX document | |
| disclosure for leasing vendors v 26.1.docx | DOCX document | |
| L6945 DCFS Warehouse Springfield Exhibit A Boundary Map.pdf | ||
| Lease Document Template V2.2026.02~4.docx | DOCX document |
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Text version
STATE OF ILLINOIS
EXHIBIT B - TENANT SPACE CONFIGURATION
L6945
Agency: DCFS Location: Springfield
Date: 3/17/2026 Space Planner: Alfie DeFrates
Exhibit B Template - Revised 7/1/2024 Page 1 of 7
The following descriptions of programmed spaces define the initial minimum standards to fulfill the Using Agency's needs. The requested interior space categories includes the following:
1. Personnel Space - Business Units
1.a. Administrative Services
2. Common Office Space
3. Specialty Space Requests
4. Circulation/Support/Flex Space
5. Summary
All responses shall incorporate the standard defined below. Unless otherwise specifically noted herein, the [State and the] Using Agency prefers all occupiable tenant space be located within a contiguous space and above grade level, however [the State] the Using Agency may, in its sole discretion, may consider multiple floors or non-contiguous space(s) included in an offer if it is determined that the offer meets the client agency’s operational needs. Additionally, Building Program Standards (refer to link below) are defined to include exterior needs and provide a standard for performance and quality of materials required. All work defined and reasonably implied by programmatic information herein shall be incorporated into proposals for the initial tenant build-out.
Building Program Standards:
https://cms.illinois.gov/content/dam/soi/en/web/cms/agency/property/leasing/documents/buildingprogramstandards-after7-21.pdf
In the event a response is submitted for consideration of property where these Tenant Space Configurations may be reasonably met without complete demolition and re-construction of the space, but may require some interior upgrades and alterations, the Tenant Space Configurations shall represent performance and spatial guidelines. Evaluation of such response will require a review of the site and concurrence by the state on the extent to which the property reasonably meets the performance and spatial guidelines or will meet the guidelines based upon proposed improvements detailed in the response. Unless specific exceptions to the performance and spatial guidelines are acceptable to the state as may be offered, this Tenant Space Configuration document will serve as the definitive improvement exhibit to the lease without regard to the scope of work required to deliver the space in accordance with all standards and requests noted herein. Determinations of meeting the performance and spatial guidelines set forth herein shall be made solely at the state's discretion to favor the interest of the state.
All responses shall also provide a minimum of 11 parking spaces, contiguous with the building or a parking structure or surface lot(s) in close proximity to the proposed property, including 1 ADA-accessible spaces on an accessible route to the main building entrance. Except for reasonable accommodation, parking provided is for Using Agency clients and state-owned vehicles only.
The parking lot(s) designated for the proposed building must be completely paved by asphaltic cement, concrete or approved equal, and shall be lighted and striped. Paving is to be done in a manner that will provide efficient drainage. Lighting shall provide at least minimum illumination of the parking area, building access routes and entrances.
Data wiring and racks shall be installed in accordance with the Department of Innovation and Technology (DoIT) requirements. Rack placement shall confirm to TIA-569 standard. Rack clearances shall be 7" minimum from walls at sides, rear clearance shall be minimum of 24" from walls (36" clearance preferred), front clearance shall be 36" minimum (48" clearance preferred). All data wiring is to be of Category 6 or better cabling and installed within IEEE and manufacturer specifications. All connections are to be terminated in numerical sequence starting with "1". No gaps in numbering shall be allowed.
For each wiring closet, all jacks shall be numbered consecutively with no breaks in numbering and labeled on. There shall never be more than one connection terminated in a wiring closet with the same number. Enough service loop shall be available to move panels anywhere within a rack.
Due to data security regulations (i.e., HIPAA Section 164.310, PCI-DSS 9.1, etc.) requiring facility access controls and limiting physical access to network hardware, only authorized personnel shall have access to DoIT network closets. These closets shall be used for information technology purposes only. Sharing these spaces with outside entities or storage of customer items in these areas is prohibited.
https://cms.illinois.gov/content/dam/soi/en/web/cms/agency/property/leasing/documents/buildingprogramstandards-after7-21.pdf
L6945
Agency: DCFS Location: Springfield
Date: 3/17/2026
Exhibit B Template - Revised 7/1/2024 Page 2 of 7
1. Personnel Space - Business Units
1.a. Administrative Services
Total Personnel Space
# Type of Space SF - Each SF - Total Divider Electrical Outlets Voice/Data Outlets Other
2 Small Office 100 200 Enclosed Walls 4 duplex wall outlets 2 wall outlets Keyed Lockset
Medium Cubicle
60" High Panels
2 floor/partition/wall outlets
1 floor/partition/wall outlet
Total BU Square Feet
L6945
Agency: DCFS Location: Springfield
Date: 3/17/2026
Exhibit B Template - Revised 7/1/2024 Page 3 of 7
2. Common Office Space Total Common
Space
# Type of Space SF - Each SF - Total Divider Lighting Electrical Outlets Voice/Data Outlets Other
Mini Break Room
Kitchenette
50 foot-candle minimum
2 duplex GFCI outlets above counter and 2 duplex wall outlets
N/A
Include 6 LF of cabinets and counters.
Open Space
Per local building code and using agency requirements
Per using agency requirements. Refer to the "Other" column
Data for any additional equipment (ie.
Printers/scanners/phones)
L6945
Agency: DCFS Location: Springfield
Date: 3/17/2026
Exhibit B Template - Revised 7/1/2024 Page 4 of 7
3. Specialty Space Requests Total Specialty Space 29706
Type of Space SF - Each SF - Total Divider Lighting Electrical Outlets Voice/Data Outlets Other
Janitor Closet
Enclosed Walls
20 foot-candle minimum
Per using agency and local code Requirements
Minimum 1 per floor. Mop sink and shelving/storage for janitorial supplies
Drinking
Fountains
Provide at least two (2) electric water coolers/bottle fillers (one public, one employee) as required by the Illinois Plumbing Code complying with standards of the Illinois Accessibility Code and the ADA. Provide adjacent finishes similar to toilet room finishes
Men's
Employee Restroom
(Small) minimum
Minimum (2) duplex wall outlets including
(1) GFI outlet.
Accommodate 16-35 employees.
Minimum (1) water closet & (1) lavatory; comply with ADA accessibility regulations; privacy door hardware; all necessary toilet room accessories (e.g. soap dispensers, mirrors, waste receptacles, mounted electric hand dryer, etc.). Per Local Building Code, minimum one per floor
L6945
Agency: DCFS Location: Springfield
Date: 3/17/2026
Exhibit B Template - Revised 7/1/2024 Page 5 of 7
Women's Employee Restroom
(Small)
Minimum (2) duplex wall outlets including
(1) GFI outlet.
Accommodate 16-35 employees.
Minimum (1) water closet, & (1) lavatory; comply with ADA accessibility regulations; privacy door hardware; all necessary toilet room accessories (e.g. soap dispensers, mirrors, waste receptacles, mounted electric hand dryer, etc.). Per Local Building Code, minimum one per floor
1 Copy Room 80 80 Open Area 50 foot-candle minimum 2 wall duplex outlets 2 wall outlets
Warehouse
Space
22000
22000
Per using agency and building code requirements.
Minimum 20 feet ceiling ht.; if ceiling height is lower than additional square footage may be needed.
Loading dock able to accommodate semi truck delivery and dock leveler required. Provide power for fork lift charging in warehouse area.
Open Space
Open Area
Per local building code and using agency requirements
Per using agency requirements. Refer to the
"Other" column
Data for any additional equipment (ie.
Printers/scanners/phones)
L6945
Agency: DCFS Location: Springfield
Date: 3/17/2026
Exhibit B Template - Revised 7/1/2024 Page 6 of 7
4. Circulation/Support/Flex Space
# Type of Space SF - Each SF - Total Electrical Outlets Voice/Data Outlets Other
Circulation/Support/
Flex Space
Per local building code and using agency requirements
Per using agency requirements.
Refer to the "Other" column
Space for Mechanical/Electrical/ Plumbing, Data closets, circulation and flexibility in layout
Total Flex Space
L6945
Agency: DCFS Location: Springfield
Date: 3/17/2026
Exhibit B Template - Revised 7/1/2024 Page 7 of 7
5. SUMMARY
Square Footage Totals:
Personnel Space 523
Common Space 85
Specialty Space 29,706
Flex Space 6,063
Total SF 36,377
Headcount Totals:
Executive Office - Large Office - Medium Office - Standard Office - Small Office 2 Executive Cubicle - Large Cubicle - Medium Cubicle 4 Standard Cubicle -
Bench (Open Interior Workstation) -
Total Headcount 6 Percentage Offices: 33%
Benchmark range 20%-32% offices
| Building Program Standards: |
| 1. Personnel Space - Business Units |
| 1.a. Administrative Services |
| Total Personnel Space 523 |
| 2. Common Office Space |
| Total Common Space |
| 3. Specialty Space Requests |
| Total Specialty Space 29706 |
4. Circulation/Support/Flex Space
File details come from the government source that posted it. Updated .