Clouse Hill Reclamation Project-UPDATED

The Tennessee Department of General Services, Central Procurement Office is soliciting bids for reclamation services on 84.5 acres of abandoned strip mine land across three sites in Grundy County under ITB 32701-13951, with bids due August 26, 2026 at 2:00 p.m. CDT and a mandatory pre-bid meeting on August 4, 2026 at 10:00 a.m. CT at 60 Phipps Street, Coalmont, Tennessee. Respondents must hold an active Tennessee Contractors License with Heavy Construction, Heavy Construction "E," Building Construction, Building Construction "Commercial," Building Construction "Industrial," or Highway, Railroad and Airport Construction "Grading & Drainage" classifications, and cannot have outstanding violations with or be listed on the U.S. Department of Interior's Office of Surface Mining Applicant Violator System.

The scope encompasses ten line items: mobilization and workforce deployment with property corner location and replacement by a licensed surveyor; clearing and grubbing of 84.5 acres; area grading and excavation across three discrete sites; supply and placement of 2,150 tons of riprap and 500 tons of road limestone; 4,300 square yards of filter fabric; 21,100 linear feet of silt retention barrier for sediment control; pond treatment and dewatering; road restoration and access road maintenance; and vegetation establishment including seed, fertilizer, lime, and mulch application. Work must commence within 30 days of order and be completed within 330 calendar days, with enforceable performance milestones: 25% acreage completion by Day 82, 50% by Day 165, and 75% by Day 247. Contract termination is a penalty for non-compliance.

The maximum contract value is $1.8 million over a 24-month term, with an option for the State to extend an additional 180 days at its sole discretion. The contract is federally funded through a grant from the U.S. Department of Interior's Office of Surface Mining. Respondents must be registered with the Tennessee EDISON Supplier Portal prior to contract issuance and must conduct site visits to take exact measurements before submitting bids. The Contractor must post a performance bond equal to 100% of contract value and a payment bond equal to 25%, both issued by Tennessee-licensed companies, and maintain commercial general liability ($1 million per occurrence / $2 million aggregate), automobile liability ($1 million), workers' compensation ($1 million), and pollution liability ($1 million per occurrence and aggregate) insurance. Written questions are due August 7, 2026 at 2:00 p.m. CST to Sydney Loomans (sydney.loomans@tn.gov, 615-253-7266). Award will be made as a single contract to the lowest-cost responsive and responsible bidder meeting all requirements.