32701-13851_Mandatory_Pre-Bid.pdf

This is a mandatory pre-bid conference notice issued by the Tennessee Department of General Services, Central Procurement Office for the Clouse Hill Reclamation Project (ITB 32701-13951). The solicitation encompasses comprehensive land reclamation services across 84.5 acres of abandoned strip mine land at three sites in Grundy County, Tennessee. The scope of work includes ten line items: mobilization and workforce deployment with surveyor-conducted property corner location and replacement; clearing and grubbing of 84.5 acres; area grading and excavation across three discrete sites; supply and placement of 2,150 tons of riprap and 500 tons of road limestone; installation of 4,300 square yards of filter fabric and 21,100 linear feet of silt retention barrier for sediment control; pond treatment and dewatering; road restoration and access road maintenance; and vegetation establishment including seed, fertilizer, lime, and mulch application. A mandatory pre-bid site visit is required for bid eligibility and will be conducted on August 4, 2026, at 10:00 a.m. CST at 60 Phipps Street, Coalmont, Tennessee. Written questions are due August 7, 2026, at 2:00 p.m. CST to Sydney Loomans. Bids are due August 26, 2026, at 2:00 p.m. CDT. Work must commence within 30 days of order and be completed within 330 calendar days with enforced performance milestones: 25% acreage completion by Day 82, 50% by Day 165, and 75% by Day 247. The contract term is 24 months with an option for the State to extend an additional 180 days at its sole discretion.

The maximum contract value is $1.8 million, with award made as a single contract to the lowest-cost responsive and responsible bidder. Respondents must hold an active Tennessee Contractors License with specific classifications (Heavy Construction, Heavy Construction "E," Building Construction variants, or Highway, Railroad and Airport Construction "Grading & Drainage") and cannot have outstanding violations or be listed on the U.S. Department of Interior's Office of Surface Mining Applicant Violator System. Respondents must register with the Tennessee EDISON Supplier Portal prior to contract issuance and conduct site visits to obtain exact measurements before submitting bids. The contractor must post a performance bond equal to 100% of contract value and a payment bond equal to 25%, both issued by Tennessee-licensed companies, and maintain commercial general liability ($1 million per occurrence/$2 million aggregate), automobile liability ($1 million), workers' compensation ($1 million), and pollution liability ($1 million per occurrence and aggregate) insurance. The contract is federally funded through a grant from the U.S. Department of Interior's Office of Surface Mining.