Cloud- Based Enterprise Resource Planning (ERP) System

The City of Petersburg, Virginia is issuing RFI 127426 for a cloud-based Enterprise Resource Planning system, with responses due September 15, 2026 at 2:30 p.m. EST and questions due September 8, 2026. This is an information-gathering phase; the City anticipates formal procurement through either cooperative purchasing under an existing Virginia Public Procurement Act Section 2.2-4304 contract or a standalone Request for Proposals.

The City is transitioning from a legacy BAI ERP system to modernize reliability, usability, security, and long-term sustainability. The solution must support approximately 50 ERP users across Finance, Human Resources, and administrative departments. Required functionality includes financial management, human resources, payroll, utility billing (serving approximately 12,000 customer accounts), procurement, asset management, permitting, and fleet management (341 vehicles). The City maintains approximately 25 years of historical data requiring migration.

Enterprise-grade security controls are mandatory, including SOC 1 Type II and SOC 2 Type II compliance, multi-factor authentication, Microsoft Entra ID integration, and disaster recovery capabilities. Vendors should address vendor overview, ERP solution specifications, functional capabilities, implementation approach, support and maintenance, cooperative contract availability, and budgetary estimates in responses. Cost information submitted is non-binding and does not obligate the City.

The City operates with approximately 585 full-time and 171 part-time employees and generates approximately 13,500 annual real estate tax bills and 22,000 annual personal property tax bills. Responses may be submitted electronically through eVA or by mail or hand delivery to the City of Petersburg Procurement Office.