Addendum #1 RFI 127426 Request for Information - Cloud Based Enterprise Resource Planning (ERP) System.pdf

This is an Addendum #1 to Request for Information (RFI) #127426 issued by the City of Petersburg, Virginia Procurement Office for a cloud-based Enterprise Resource Planning (ERP) system. The addendum extends the original response due date from June 22, 2026 to Tuesday, September 22, 2026 at 2:30 p.m. EST. The RFI, originally dated August 28, 2026, seeks information regarding a comprehensive ERP solution to replace the City's legacy BAI system and support approximately 50 users across Finance, Human Resources, and administrative departments. The required system must encompass financial management, human resources, payroll, utility billing for approximately 12,000 customer accounts, procurement, asset management, permitting, and fleet management for 341 vehicles. The City maintains approximately 25 years of historical data requiring migration to the new platform.

Vendors must address vendor overview, ERP solution specifications, functional capabilities, implementation approach, support and maintenance services, cooperative contract availability, and budgetary estimates in their responses. The solution must comply with enterprise-grade security controls including SOC 1 Type II and SOC 2 Type II compliance, multi-factor authentication, Microsoft Entra ID integration, and disaster recovery capabilities. Cost information submitted is non-binding and does not obligate the City. Responses may be submitted electronically through eVA or by mail or hand delivery to the City of Petersburg Procurement Office at 125 N. Union Street, Petersburg, Virginia 23803. Acknowledgment of this addendum is required for bids to be considered. The City anticipates that this information-gathering phase will lead to formal procurement through either cooperative purchasing under an existing Virginia Public Procurement Act Section 2.2-4304 contract or a standalone Request for Proposals.