Addendum #3 RFI 127426 Request for Information - Cloud Based Enterprise Resource Planning (ERP) System.pdf

This is Addendum #3 to Request for Information (RFI) #127426 issued by the City of Petersburg, Virginia Procurement Office for a cloud-based Enterprise Resource Planning (ERP) system. The addendum extends the response due date to Tuesday, October 6, 2026 at 2:30 p.m. EST, representing a change from the original deadline. The RFI, originally dated August 28, 2026, is an information-gathering phase to support the City's transition from a legacy BAI ERP system. The City seeks vendor responses addressing vendor overview, ERP solution specifications, functional capabilities, implementation approach, support and maintenance services, cooperative contract availability, and budgetary estimates. The required solution must support approximately 50 ERP users across Finance, Human Resources, and administrative departments with enterprise-grade functionality including financial management, human resources, payroll, utility billing for approximately 12,000 customer accounts, procurement, asset management, permitting, and fleet management for 341 vehicles. The City maintains approximately 25 years of historical data requiring migration.

Security compliance is mandatory, including SOC 1 Type II and SOC 2 Type II certification, multi-factor authentication, Microsoft Entra ID integration, and disaster recovery capabilities. The City operates with approximately 585 full-time and 171 part-time employees and generates approximately 13,500 annual real estate tax bills and 22,000 annual personal property tax bills. Responses may be submitted electronically through eVA or by mail or hand delivery to the City of Petersburg Procurement Office. The City notes that cost information submitted is non-binding and does not obligate the City to proceed with any formal procurement. This addendum must be acknowledged by bidders or their responses may not be considered.