Clinical dietitian consulting services

The State of West Virginia, Office of Shared Administration, on behalf of the Department of Health Facilities, seeks bids to establish an open-end contract for clinical dietitian consulting services at William R. Sharpe, Jr. Hospital located in Weston, Lewis County. The procurement is structured as an Agency Request for Quote (ARFQ WSH2600000007) requiring full-time clinical dietitian consulting services delivered on an hourly basis, with an estimated annual quantity of 2,080 hours and mileage reimbursement for mandatory on-site presence a minimum of two days per week at approximately 25,000 miles annually. Key service deliverables include reviewing new patient admissions within seven calendar days, conducting monthly nutritional assessments and tube feeding monitoring, reviewing diet orders monthly, monitoring diabetic and decubitus ulcer cases, providing staff in-service training, developing seasonal menu recommendations, and maintaining comprehensive documentation in the facility's electronic medical record system. Required qualifications include licensure by the West Virginia Board of Licensed Dietitians, registration with the West Virginia Secretary of State's Office, and the ability to designate a primary contract manager available during normal business hours with a qualified candidate ready to commence within five working days of contract execution. The contract will be awarded to the vendor providing the lowest estimated annual grand total cost based on submitted hourly rates and per-mile reimbursement rates, with all vendors required to complete HIPAA training and execute a Business Associate Agreement prior to service commencement. The question deadline is May 15, 2026, at 10:30 AM EST, and bids are due by May 22, 2026, at 10:30 AM EST, with submissions directed to the Office of Shared Administration Purchasing Division at One Davis Square, Room 107, Charleston, West Virginia 25301, or contact Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov.

This procurement does not identify specific set-aside designations or restrictions limiting participation to disadvantaged enterprises, and all eligible vendors are welcome to submit bids provided they meet the mandatory qualifications and certification requirements outlined in the solicitation materials. The incumbent vendor for this contract is Nutrition Solutions, which currently provides clinical dietitian consulting services at a billing rate of $60.00 per hour with historical utilization averaging approximately 30 hours per week, establishing a baseline for anticipated service levels. All vendors must complete and submit a notarized Purchasing Affidavit certifying that neither they nor related parties owe debts exceeding one thousand dollars to the state or its political subdivisions and that they are not in employer default status. The contract may be funded in whole or in part with federal funds and is subject to Federal Funds Addendum provisions requiring compliance with federal procurement standards, including equal employment opportunity, domestic preference requirements, and debarment verification through the System for Award Management. While specific award values are not published in the solicitation, the pricing structure indicates an example calculation of $124,800 annually for 2,080 hours at $60 per hour plus $7,500 for 25,000 miles at $0.30 per mile, totaling $132,300 as a reference point; actual contract value will depend upon the winning vendor's submitted hourly and mileage rates.