City of Onalaska Assessing Services

The City of Onalaska Finance Department is soliciting proposals for comprehensive property tax assessment services covering Real Estate, Personal Property, and Mobile Home Taxes for a five-year contract period from 2020 through 2024. Located in La Crosse County, Wisconsin, the city currently manages 6,271 parcels with a 2019 taxable value of approximately $2.0 billion. The selected vendor must maintain Assessor Level II certification and conduct a Computerized Market Value Update by 2022 if assessed values fall outside 7 percent of equalized values. Key deliverables include annual assessment maintenance and inspection services, with the assessor required to maintain office hours at City Hall and provide comprehensive assessment reporting. The evaluation criteria include Level of Service and Responsiveness (15 points), Cost of Assessment Services (35 points), Relevant Industry Experience (15 points), Technology Use and Market Drive Software Experience (15 points), Availability of Reports and Data (10 points), and Demonstrations and References (10 points). The Request for Proposals was issued on July 19, 2019, with a submission deadline of August 23, 2019, at 4:00 p.m. CST. Questions regarding the RFP were due by July 26, 2019, with answers posted by August 16, 2019.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must provide a comprehensive vendor profile, including company information, key personnel licenses, and professional registrations. The city will require the selected vendor to provide a 100 percent performance bond or standby letter of credit, which can be submitted either as an annual bond/letter of credit or as a single document covering the total contract price. Proposers must demonstrate extensive insurance coverage, including Worker's Compensation, Commercial General Liability, Automobile Liability, Umbrella Liability, and Professional Liability insurance with specific minimum coverage amounts. The city will provide office space, Market Drive CAMA software access and licensing, and records access to the selected vendor. While specific award values are not explicitly stated, the fee proposal form requires bidders to submit pricing for annual assessment maintenance, inspection services, and revaluation services, with the city reserving the right to adjust contract prices based on the Consumer Price Index for All Urban Consumers in any extended contract year.