City Hall Counter Remodel and Entrance Door Replacement

The City of Sun Prairie in Dane County, Wisconsin, issued Request for Bid (RFB) 23-BM24 for a comprehensive City Hall Counter Remodel and Entrance Door Replacement project. The procurement seeks a construction contractor to remodel first and second-floor reception counters, converting them into open office areas, and replace existing City Hall entrance doors with a new secure entry system. Specific deliverables include selective demolition, carpentry work, installing aluminum-framed storefront systems, new door hardware, glazing with decorative film overlays, interior finishes like gypsum board, acoustical ceilings, carpet tiles, and painting. The project also requires installation of roller window shades, plastic laminate countertops, and entrance floor mats. A pre-bid conference was held on May 23, 2023, at 10:00 a.m., with questions accepted via email until May 30, 2023, at 3:00 p.m. Sealed bids were due on June 6, 2023, at 2:00 p.m., with the contract specifying an eight-month completion period from the Notice to Proceed. Bidders were required to submit bid security of ten percent of their bid price and comply with Wisconsin prevailing wage requirements.

Two contractors responded to the solicitation: Gilbank Construction, Inc. of Clinton, Wisconsin, with a base bid of $388,200, and Danton Construction Services, LLC of DeForest, Wisconsin, with a base bid of $249,000. The City of Sun Prairie announced its intent to award the contract to Danton Construction Services, LLC on June 9, 2023. The project requires integration with existing facility systems, including a Simplex fire alarm system maintained by Ahern, door access systems managed by the IT department and programmed by CEC, and furniture to be supplied by Emmons Business Interiors. No specific set-aside designations for disadvantaged enterprises were mentioned in the documentation. The project involves modifying approximately 1,718 square feet of the 42,966 square foot City Hall building, classified as Type IB construction with Group B office uses. The contract is contingent upon final approval by the City of Sun Prairie Common Council and successful contract negotiation, with the selected contractor prohibited from beginning work until a formal contract is executed.