Chiller maintenance and repair

The Medical University of South Carolina (MUSC) is soliciting proposals for comprehensive chiller maintenance and repair services across its facilities in Charleston County, South Carolina. The Request for Proposal (RFP) seeks a contractor to provide monthly/quarterly inspections, annual maintenance, emergency and routine service calls, operator training, and detailed reporting for 67 chillers across multiple campus locations. Key deliverables include dedicated on-site service technicians, monthly reporting through MUSC's AiM Facilities Management System, and specialized services such as tube rodding and eddy current testing of chiller tubes. Contractors must perform comprehensive maintenance, including pressurizing chiller barrels, verifying unit operations, and providing detailed written reports within five business days of service completion. The solicitation requires contractors to have technicians with current Level 2 eddy current certification and the ability to respond to emergencies within 90 minutes. Critical dates include a non-mandatory pre-proposal conference and site visit on March 21, 2024, at 10:00 AM, with proposal submissions due by April 16, 2024, at 11:00 AM EST. The evaluation will be based on technical experience and pricing, with award notification scheduled for May 10, 2024, for an initial one-year contract with four potential renewal options.

The RFP does not explicitly specify set-aside designations for disadvantaged enterprises, though standard state and federal equal opportunity requirements are implied. The contract includes specific insurance requirements, including commercial general liability insurance of at least $1,000,000 per occurrence, worker's compensation, and employer's liability insurance. Contractors must obtain MUSC identification badges, comply with environmental regulations, and follow specific hazardous waste disposal procedures. While no incumbent vendor is mentioned, the contract requires a dedicated on-site service technician working 40 hours per week and three field service technicians within a 50-mile radius. The solicitation covers a diverse range of chiller equipment from manufacturers including Trane, York, Daikin, Carrier, and others, with tonnage capacities ranging from 8 to 2,400 tons and serving various applications from standard HVAC to specialized medical equipment cooling. Although a specific budget range is not disclosed, the contract allows for comprehensive maintenance services including all replacement parts, refrigerants, lubricants, materials, and labor, with the exception of damages from fire, flood, or acts of God. The maximum contract period is five years, ending May 16, 2029.