Amendment 1.pdf

SAP

SAP

State of South Carolina

Amendment 1 (Only items highlighted or Q&A are subject to additional questions)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026445 04/03/2024 Andy Champion 843-792-1300 champiow@musc.edu University Procurement 1 South Park Plaza, JB402 Charleston SC 29407

DESCRIPTION: CHILLER MAINTENANCE AND REPAIR

USING GOVERNMENTAL UNIT: Medical University of South Carolina

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 04/16/2024 04/22/2024 at 11:00 AM EST (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 03/21/2024 at 4:00 PM EST (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA” Section II.A.)

Initial here if NO redacted copy is necessary___________ CONFERENCE TYPE:Non-Mandatory Pre-Proposal Conference* DATE & TIME: 03/21/2024 at 10:00 am.

*Site Visit immediately after conference (As appropriate, see "Conferences - Pre- Bid/Proposal" & "Site Visit" provisions)

LOCATION:

97 Jonathan Lucas Conference PG 203A Charleston SC, 29425

AWARD &

AMENDMENTS

Award will be posted on 05/10/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

mailto:champiow@musc.edu http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524(5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524(5)

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

the solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on page two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) if this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02- 2a005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (Jun 2017) The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows:

underlined text is added to the original provision.

Stricken text is deleted. [02-2a097-1]

QUESTIONS AND ANSWERS

Q1. Do you have a current copy of the most recent Chiller/VFD Equipment Condition Report?

A1. MUSC does not have a current copy of the most recent condition report.

Q2. Which water-cooled chillers do NOT have VFDs?

A2. MRE #5 Trane , IOP #1 York, RT #3 Trane, QF 1&2, Trane do not have VFDs.

Q3. 4.vii. Is contractor required to perform monthly/quarterly alarm test on all refrigerant monitors?

Q3. No change. Contractor must perform alarm test on refrigerant monitor as per manufacturer's recommendations and within all Government regulations.

Q4. 4.ix & 5.x Is it required that each chiller VFD is maintained by the respective chiller OEM personnel or can PMs be performed by one manufacturer’s certified personnel?

A4.No Change. Maintenance on VFDs must be performed by OEM certified personnel in accordance with OEM maintenance recommendations. To clarify, personnel must be certified on the manufacturer’s equipment on which they are working.

Q5. 5.vi & 5.vii Tube brushing and eddy current are listed in the annual scope of work, but also asked at additional pricing on the business proposal. Are we to include in the base pricing or just as an adder?

A5. Tube brushing and Eddy Current is required as part of the contract. Please list on the RFP response a separate price for this service.

Q6. 5.viii. Is contractor required to calibrate all refrigerant monitors annually?

A6. No change. Contractor is required to calibrate all refrigerant monitors annually (as specified by OEM standards).