Child and Family Team Facilitator services

San Bernardino County Children and Family Services (CFS) is seeking proposals for Child and Family Team Facilitator (CFTM) services through RFP HS-24-16, with electronic or hard copy submissions due by 4:00 p.m. on January 26, 2026. The county requires contractors to provide facilitation of Child and Family Team Meetings for children in the child welfare system, with facilitators responsible for conducting meetings within thirty calendar days of referral, coordinating with various county departments, and completing comprehensive assessments using the Child and Adolescent Needs and Strengths (CANS) assessment tool. Proposers must have staff with a minimum of two years of family and youth meeting facilitation experience, who are trained in IP-CANS assessments, cultural competence, and trauma-informed care. A non-mandatory proposal conference is scheduled for December 17, 2025, with a question submission deadline of December 29, 2025. The county anticipates awarding multiple contracts based on proposal quality, with evaluation criteria including qualifications and experience (35%), financial review (10%), technical review (25%), cost (25%), and references (5%). Award notifications are tentatively scheduled for February 11, 2026, with protests due by February 24, 2026, and final contract award by March 4, 2026.

The contract will run for three years from July 1, 2026, through June 30, 2029, with potential two-year extension options. Proposers must demonstrate financial stability by providing two years of annual reports and three years of audited financial statements, and carry comprehensive insurance coverage including general liability, workers' compensation, professional liability, and cyber liability. The county estimates a budget not to exceed $2,800,000 annually and $8,400,000 for the full three-year term, with compensation structured on a fee-for-service basis ranging from $250 to $700 per completed CFTM referral. Contractors will be required to provide services for a diverse population, with current demographics showing 93% English-speaking, 6% Spanish-speaking, and less than 1% speaking other threshold languages. Approximately 70% of CFTM referrals involve sibling sets with an average of 3.9 children per referral. Funding is contingent on State and Federal appropriations, and current contractors must resubmit proposals to continue providing services after June 30, 2026. The county will conduct site visits to verify submitted information and facility suitability, and contractors must maintain strict confidentiality in compliance with Welfare and Institutions Code and HIPAA regulations.