Check Stock Paper

Orange County, New York is seeking qualified vendors to provide check stock paper for the Department of Finance through Request for Bid (RFB) RFB-OC113-24. The procurement involves supplying green laser check stock paper with extensive security features, with an estimated annual requirement of 13,000 checks and potential orders up to 15,000 checks per year. Specific technical requirements include 8 x 11 size, 24 lb. watermarked laser safety paper with advanced security elements such as toner grip, chemical protection, fluorescent fibers, watermark, border warning, microprinting, void pantograph designs, custom padlock backer, heat-sensitive seal, county seal in thermochromatic ink, and a non-negotiable statement on the stub. The bid was published on August 7, 2024, with vendor questions due by August 14, 2024, and final bids due on August 28, 2024. The anticipated contract term is one year, with the County reserving the right to extend the award for up to two additional one-year periods under the same terms and conditions. Pricing must be submitted per 1,000 and per 100 units, with no conditional bids accepted.

The County encourages submissions from Minority- and Women-Owned Business Enterprises (MWBE) and Disadvantaged Business Enterprises (DBE), providing opportunities for diverse vendors to participate in the procurement. The bid allows for potential purchases by other local governments and school districts, expanding the potential market for the selected vendor. Vendors must complete a comprehensive Supplier Packet, including a Supplier/Payee Application Form and Substitute W-9 Form, to be eligible for consideration. While specific budget allocations are not disclosed, the procurement appears to be a standard annual contract for check stock paper with potential for multi-year extension. Vendors must comply with the County's standard Purchase Order Terms and Conditions, which include requirements for order submission, invoice processing, delivery expectations, and adherence to Federal, State, and local laws. The contract is based on Section 369 of the County Law and Resolution No. 18 of the Orange County Board of Supervisors, providing a robust legal framework for the procurement process.