Terms and Conditions.pdf

This document is a Purchase Order Terms and Conditions document for Orange County, New York, detailing the standard legal and operational guidelines for suppliers engaging with the county. The document provides comprehensive instructions for suppliers, including requirements for order submission, invoice processing, delivery expectations, and general contractual terms. While specifically related to a check stock paper procurement for the Department of Finance, the document serves as a general template for county purchasing agreements.

The terms outline key financial and operational protections for the county, including provisions for cancellation of orders, warranty requirements, compliance with legal standards, and the county's rights in procurement. The document specifies that suppliers must comply with Federal, State, and local laws, provide merchantable quality goods, and accept potential periodic inspection of records by county representatives. The county reserves rights to procure alternative goods if a supplier defaults, and maintains exemption from sales, excise, and federal transportation taxes. The legal basis for these terms is grounded in Section 369 of the County Law and Resolution No. 18 of the Orange County Board of Supervisors, established on December 23, 1954.