Central Library Retrofit Project Building and Fire Plan Review Services

The City of Pasadena is seeking qualified professionals to provide comprehensive Building, Fire, and related plan review services for the seismic retrofit and repair of the historic Pasadena Central Library located at 285 East Walnut Street. The procurement involves detailed technical plan reviews encompassing structural safety, life-safety compliance, emergency egress, accessibility, fire prevention, electrical, mechanical, plumbing, and energy conservation systems. Proposers must be International Code Council certified plans examiners or licensed professional engineers capable of completing initial plan reviews within 20 working days. The Request for Proposals (RFP) was released on August 1, 2024, with proposal submissions due by 3:00 pm on August 14, 2024, through the City's eProcurement Portal. Proposals are limited to 50 total pages and will be evaluated using a weighted scoring system across six categories: proposed solution (10%), experience and references (35%), company staffing (25%), cost proposal (20%), local Pasadena business preference (5%), and small/micro-business certification (5%). The initial contract term is three years with two optional one-year extensions, subject to City Manager approval, and will be funded through Bond Measures.

The procurement appears to have several set-aside and preferential considerations, including points allocated for local Pasadena businesses (5%) and small/micro-business certification (5%). Potential respondents must complete multiple disclosure forms, including a Conflict of Interest form, Disqualification Disclosure, and a Taxpayer Protection Amendment Disclosure that requires detailed information about organizational structure. Contractors must obtain a Unique Entity Identifier (UEI) from SAM.gov, and failure to submit this may result in a non-responsive bid. While specific budget ranges are not explicitly stated, the contract includes provisions for compensation through either a fixed not-to-exceed amount or direct labor costs plus approved expenses. The project emphasizes equal employment opportunity practices and requires vendors to certify non-discriminatory employment practices. Additional requirements include compliance with California Public Contract Code, prevailing wage standards, and adherence to various municipal and state regulations governing building and fire plan review services.