Cass Scenic Railroad State Park New Campground

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is procuring construction services for a new 100-site campground facility at Cass Scenic Railroad State Park in Pocahontas County, West Virginia. This Centralized Request for Quote (CRFQ 0310 DNR2300000001) solicits competitive bids for comprehensive site development and construction work including the construction of 100 campsites with standard, ADA-accessible, and equestrian configurations, two complete bathhouse facilities with mechanical, electrical, and plumbing systems, a check-in station, dump station with holding tank disposal, approximately 43,000 linear feet of roadways, utility infrastructure totaling approximately 4,300 linear feet of waterline and sanitary sewer installations, electrical service infrastructure with distribution panels and transformers, landscape improvements with native plant species, and erosion and sediment control measures. The project scope encompasses site grading and preparation across approximately 16.5 acres within the 334.6-acre park, demolition of five existing structures, and all site work and utility appurtenances necessary for complete installation. The base bid includes campsites 1-30 and 69-100 with both bathhouses and infrastructure, with Additive Alternate No. 1 covering campsites 31-68, Additive Alternate No. 2 addressing demolition of five existing houses, and Additive Alternate No. 3 covering water tank level control work. The original bid due date of August 16, 2022, was extended through three addenda to November 15, 2022, at 1:30 PM Eastern Time, with the question submission deadline extended to October 19, 2022, at 4:00 PM ET. A mandatory pre-bid meeting was scheduled for July 28, 2022, and bids must be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Successful bidders must maintain a valid West Virginia contractor's license, sign a drug-free workplace affidavit, achieve substantial completion within 60 days and final completion within 90 days from the Notice to Proceed (with liquidated damages of $500 per day for delays), comply with Davis-Bacon wage rates, maintain commercial general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence with the State named as additional insured, and meet a local labor market hiring requirement of 75 percent of employees. The project is subject to the 2015 International Building Code, 2017 National Electrical Code, 2015 International Mechanical Code, 2015 International Plumbing Code, and West Virginia Division of Highways Standard Specifications for Roads and Bridges, with all work conducted according to applicable codes and best industry practices. Inquiries should be directed to Joseph E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov.

The solicitation requires that bidders be properly registered with the West Virginia Purchasing Division and current on all state and local tax obligations; no specific set-asides for disadvantaged enterprises or minority-owned businesses are detailed in the available documentation. Bidders must submit a bid bond equal to 5 percent of the total bid amount, and the successful vendor must provide performance and labor/material payment bonds equal to 100 percent of the contract value prior to award. For subcontractors performing more than $25,000 of work, the apparent low bidder must submit a subcontractor list within one business day of bid opening. All bids must be submitted as lump-sum amounts with separate pricing for the base bid and additive alternates, with no fuel or asphalt price adjustments permitted per West Virginia Division of Highways Sections 109.9 and 109.10. The contract does not reference any incumbent contractors or existing technology integration requirements. While specific award values or budget ranges are not disclosed in the available solicitation documents, the scope of work including 100 campsites, two complete bathhouse facilities, extensive utility infrastructure, roadway construction, and related site improvements across 16.5 acres suggests a substantial capital construction project. The contract term is fixed at 365 days from the date of encumbrance, with the Notice to Proceed start date negotiable with the awarded bidder after the purchase order is received.