Carpet Removal / Installation

The West Virginia Department of Education, on behalf of Kanawha County, issued Request for Quotation (RFQ) EDD1500000136 on June 1, 2015, soliciting bids for carpet removal and installation services at Building 6, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. The procurement seeks complete carpet replacement services in the Media Room basement location, including removal of existing carpet tiles, floor preparation, and installation of new 100% nylon modular carpet tiles measuring 24" x 24" minimum. The specified carpet must be equivalent to Mohawk Group Bending Earth II Lateral Surface with a minimum gage of 1/12", at least 47 rows per 10 centimeters, minimum pile yarn weight of 17.0 ounces per square yard, and minimum pile density of 5,230 ounces per cubic yard. The successful vendor must complete all work within 20 days of receiving the Notice to Proceed, comply with CRI-104 installation standards, meet ASTM E-648 Class 1 fire safety requirements, obtain CRI Indoor Air Quality Green Label Plus certification for both carpet and adhesive, and ensure electrostatic ratings do not exceed 3.5 kilovolts. The vendor must provide daily waste disposal, maintain site cleanliness, designate a primary contract manager available during normal business hours (8:30 a.m. to 4:30 p.m., Monday through Friday), and coordinate work to facility access schedules. Bids were due by June 8, 2015, at 2:00 PM, submitted to Jo Ann Adkins, Procurement Officer, at (304) 558-2686 or joann.adkins@k12.wv.us, with the contract awarded to the lowest overall total cost meeting all specifications and required deliverables.

West Virginia's Resident Vendor Preference Program applies to this procurement, offering preference percentages ranging from 2.5% to 5% for qualified resident vendors meeting specified residency and employment criteria, with additional consideration available for certified small, women- and minority-owned businesses. Vendors must submit a Purchasing Affidavit certifying compliance with West Virginia Code 5A-3-10a, confirming that neither the vendor nor related parties have outstanding debts exceeding one thousand dollars or are in employer default status. The solicitation documentation does not identify any incumbent contractors or existing infrastructure requiring integration, nor does it specify budget ranges or award values; however, the contract structure requires vendors to submit a flat fee pricing proposal covering all labor, materials, removal and disposal of existing carpet, travel costs, and mileage. Vendors must complete a mandatory pre-bid sign-in sheet and submit responses with unit pricing and total price requirements as specified on the Pricing Page form. No contract renewal options, term duration, or set-aside percentages are detailed in the available documentation. Final delivery and invoicing are directed to the Office of State Superintendent of Schools, Building 6, Room 358, at the Charleston location.