PRICING PAGE Carpet Basement Media Room.docx
DOCX document 26 KB Posted
- Attached to
- Carpet Removal / Installation
- Solicitation number
- ARFQ 0402 EDD1500000136 1
- Issued by
- Kanawha County, West Virginia
About this file
This Request for Quotation document is issued by the West Virginia Purchasing Division on behalf of the West Virginia Department of Education to solicit bids for carpet removal and installation services. The project involves the removal of existing carpet tiles, floor preparation, and installation of new 100% nylon modular carpet tiles (24" x 24" minimum) in the Media Room basement location of Building 6 at 1900 Kanawha Boulevard East, Charleston, West Virginia. The carpet must meet specific performance standards including a minimum gage of 1/12" with at least 47 rows per 10 centimeters, a minimum pile yarn weight of 17.0 ounces per square yard, and a minimum pile density of 5,230 ounces per cubic yard, with color and design equivalent to Mohawk Group Bending Earth II Lateral Surface. The successful vendor must complete the project within 20 days of receiving the Notice to Proceed and provide pre-project room measurements to the ordering office. The vendor is responsible for daily waste disposal, site cleanup, and ensuring the installation area is ready for use upon completion.
The contract will be awarded to the vendor offering the lowest overall total cost while meeting all specified requirements. Payment will be made as a flat fee for all contract services performed and accepted, with the vendor responsible for all mileage, travel costs, and travel time associated with the project. The vendor must designate a primary contract manager available during normal business hours (8:30 a.m. to 4:30 p.m., Monday through Friday) and comply with the agency's security protocols and facility access procedures. Installation must comply with manufacturer recommendations, the CRI-104 Standard for Commercial Textile Floorcovering Materials installation, all federal, state, and local regulations, and achieve Class 1 compliance with the Flooring Radiant Panel Test (ASTM E-648). Both the carpet and adhesive must carry CRI Indoor Air Quality Green Label Plus certification, and the carpet must not exceed 3.5 kilovolts under standard electrostatic rating conditions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CRI 104 Standard for Carpet Install..pdf | ||
| ASTM-E648 Flooring Radiant Panel Test.pdf | ||
| CARPET SPECIFICATIONS Basement.docx | DOCX document | |
| Final_ARFQ_0402_EDD1500000136_1_ARFQ_FORM.PDF | ||
| pAffidavit.pdf | ||
| Resident Vendor Preference 2014.pdf |
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Text version
REQUEST FOR QUOTATION
Carpet including Removal / Installation
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Education (WVDE) to establish a contract to supply and install modular carpet tiles in Media Room. The room is located in the basement of Building 6 at 1900 Kanawha Boulevard East, Charleston, WV 25305.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Services” means removal/installation of carpeting.
2.2 “Pricing Page” means the pages upon which Vendor should list its proposed price for the Contract Services.
2.3 “ARFQ” means the official request for quotation published by the Agency.
2.4 “CRI” means The Carpet and Rug Institute.
2.5 “IAQ” means Indoor Air Quality.
2.6 “ASTM” means American Society for Testing & Materials.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.
3.1.1 Removal of existing carpet tiles; floor prep; supply and install new modular carpet tiles.
3.1.1.1 Modular carpet tiles must be 100% Nylon, suitable for heavy to severe foot traffic.
3.1.1.2 Modular Tiles must be 24” x 24” minimum. The tiles is to be within 1/32’ of the specified size dimensions, as determined by physical measurement.
3.1.1.3 Minimum gage 1/12” with at least 47.00 rows per 10 centimeter.
3.1.1.4 Minimum average pile yarn weight: 17.0 ounces/square yard.
3.1.1.5 Minimum Average pile yarn density: 5230 ounces per cubic yard.
3.1.1.6 Carpet color and design to be equivalent to Mohawk Group- Bending Earth II Lateral Surface
3.1.1.7 Cove molding to be removed and replaced with new coil type; color will be chosen from manufacturer’s standard offering.
3.1.1.8 Electrostatic Rating: the carpet must not yield voltages in excess of 3.5 kv (kilovolts) under standard conditions of approximately 70°F and 20 % relative humidity.
3.1.1.9 Carpet installation must comply with all applicable flammability regulations. Compliance with Flooring Radiant Panel Test (ASTM E-648) Class 1 is required.
3.1.1.10 CRI IAQ Testing Program Labels (Green Label Plus) required for both carpet and adhesive.
3.1.1.11 Vendor must remove existing carpet tiles; prep concrete floors for adhesive and new modular carpet tiles.
3.1.1.12 Carpet must be installed in compliance with manufacturer’s written installation recommendations. Installation shall be in full compliance with all federal, state and local regulations and ordinances. Installation shall be completed in accordance with the attached CRI-104, “Standard for installation of Commercial Textile Floorcovering Materials”, for all aspects not covered in the manufacturer’s written installation recommendations.
3.1.1.13 It will be the vendor’s responsibility to properly dispose of all waste and debris from the installation, on a daily basis.
3.1.1.14 Carpet shall be free of debris, spots, etc. and ready for use after project completion. The vendor shall be responsible for leaving the installation area clean and ready for use.
3.1.1.15 Prior to commencement of work, vendor will be required to notify agency one week prior to commencement of work.
3.1.1.16 Vendor shall have the project finished within 20 days of Notice to Proceed.
3.1.1.17 The included brand information indicated quality only.
3.1.1.18 The successful vendor awarded the contract SHALL be required to pre-measure and supply ordering office with room measurements.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Page: Vendor should complete the Pricing Page by providing a Total Overall Cost for the completed project as described in the specifications. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency.
6. PAYMENT: Agency shall pay a flat fee for the overall total cost, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
7. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.
8. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:
8.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.
8.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards and/or keys become lost or stolen.
8.3 Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.
8.4 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.
8.5 Vendor shall inform all staff of Agency’s security protocol and procedures.
8.6 Accessible hours will be 8:30 a.m. – 4:30 p.m., Monday through Friday. A work schedule will be determined with successful bidder.
9. VENDOR DEFAULT:
9.1. The following shall be considered a vendor default under this Contract.
9.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.
9.1.2. Failure to comply with other specifications and requirements contained herein.
9.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
9.1.4. Failure to remedy deficient performance upon request.
9.2. The following remedies shall be available to Agency upon default.
| 9.2.1. Immediate cancellation of the Contract. |
| 9.2.2. Any other remedies available in law and equity. |
10. MISCELLANEOUS:
| 10.1 Contract Manager: During its performance of this Contract, Vendor must | designate and maintain a primary contract manager responsible for |
| overseeing Vendor’s responsibilities under this Contract. The Contract | |
| manager must be available during normal business hours to address any |
customer service or other issues related to this Contract. Vendor should list its Contract Manager and his or her contact information below.
CONTRACT MANAGER:___________________________________
TELEPHONE NUMBER:____________________________________
FAX NUMBER: ___________________________________________
EMAIL ADDRESS:_________________________________________
Revised 10/27/2014
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