The School Board of Seminole County, Florida is seeking multiple vendors to provide comprehensive carpet cleaning services for its entire educational infrastructure, which includes 37 elementary schools, 12 middle schools, 9 high schools, 6 special centers, a virtual school, and 4 charter schools. The procurement is structured as an Invitation to Bid (ITB) #24250076B-TL, with a total carpeted area of 2,572,073 square feet requiring annual hot water extraction cleaning using truck-mounted units. The district mandates specific cleaning standards, including precise temperature requirements and comprehensive cleaning methodologies. A voluntary pre-solicitation meeting was scheduled for March 5, 2025, at 10:00 AM EST via WebEx, with bid submissions due on March 17, 2025, by 12:00 PM EST. Bid evaluation criteria will focus on price, ability to meet specifications, and overall responsiveness, with the intent to award to the lowest responsive and responsible bidder(s). Vendors must submit various compliance documents, including a Drug-Free Workplace Certification, references, and conflict of interest disclosures. The resulting contract will be effective upon Board approval or April 29, 2025, with an initial three-year term and potential two-year renewal option. The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The bid tabulation reveals 13 vendors competed, with pricing ranging from $0.0537 to $0.5900 per square foot for cleaning services. Three vendors were recommended for award: Ayopa Inc (total bid of $144,036.0880), Capitol Carpet Maintenance of Orlando (total bid of $138,120.3201), and QRJ Construction LLC with the lowest total price of $123,459.5040. The contract requires comprehensive insurance coverage, including various liability protections with specific minimum limits. Vendors must demonstrate capabilities for moving and replacing furniture during cleaning, with most services to be performed during weekdays, primarily concentrated on Monday-Wednesday for non-school buildings and Thursday-Friday for school facilities. The School Board reserves the right to cancel the contract with 30 days' notice and will utilize multiple companies to ensure all schools receive annual cleaning services. Alternative cleaning methods like encapsulation require prior approval from the district's Environmental Coordinator and Custodial Manager.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
24250076B-TL_-_EXHIBIT_-_C_-_Carpeted_Square_Footage_by_facility.pdf | 82KB | 2/27/25 | ||
24250076B-TL_-_Carpet_Cleaning_ITB.pdf | 531KB | 2/27/25 | ||
24250076B-TL_NOI_with_Tab.pdf | 338KB | 3/25/25 | ||
24250076B-TL-_Carpet_Cleaning_-_Addendum_1.pdf | 148KB | 3/10/25 |