Car wash and vehicle detailing

Rockland County is soliciting bids for a car wash and vehicle detailing contract (RFB-RC-2025-100) to provide exterior washing and detailing services for county vehicles and equipment on an as-needed basis. The procurement is structured across two geographic zones with identical service requirements, covering multiple vehicle classes including cars, trucks, vans, and SUVs as classified by the Towing and Recovery Association of America (TRAA) Vehicle Identification Guide. Required services range from basic exterior washes to comprehensive detailing, with estimated yearly quantities between 10 and 300 labor hours per vehicle class. Bids are due by September 11, 2025, and will be submitted electronically through the Bonfire Bid Submission Portal. The contract term is one year with potential two one-year extensions, and the county will evaluate bids based on the lowest responsive bidder, considering factors such as pricing, travel time, and distance. Bidders must provide detailed pricing by vehicle class, include pick-up and delivery options, and submit required documentation including insurance certificates and Workers' Compensation documentation.

The contract appears open to multiple vendors and does not specify specific set-aside designations for disadvantaged enterprises. The most recent contract was previously awarded to Wagner Wash Inc. d/b/a Mt Ivy Car Wash, with a total estimated yearly cost of $15,505.00 per zone. Authorized users include County Agencies and all Political Subdivisions in New York State, with potential for secondary awards to ensure adequate service coverage. Pricing is structured with unit prices ranging from $6.70 for basic exterior washes to $61.80 for comprehensive car wash and detail services for vans/SUVs. The county reserves the right to make awards based on the lowest responsible bidder and may consider factors like travel time and distance. Vendors are permitted to mark up parts costs, with a maximum markup of 20% allowed. The contract includes provisions for potential unit price increases in the second and third years, not to exceed the Consumer Price Index (CPI-U).