Cancellation PHYSICIAN SERVICES (ED)

This procurement has been cancelled by the West Virginia Department of Health and Human Resources, Bureau for Office of Health Facilities, on behalf of Welch Community Hospital in Marshall County. The original Agency Request for Quote (ARFQ WEH2500000001) sought to establish an open-end service contract for Emergency Department physician staffing services, requiring 24-hour, 365-day coverage with a minimum of one physician on duty at all times. Vendors were required to provide physicians with current Drug Enforcement Agency numbers, valid American Heart Association Cardiopulmonary Resuscitation certification, and appropriate credentials including Basic Life Support, Advanced Cardiac Life Support, Pediatric Advanced Life Support, Neonatal Response Program, and Advanced Trauma Life Support certifications. The contract specified an estimated requirement of 8,760 hours annually for Emergency Department physician services at an hourly rate, with physicians limited to 12 consecutive hours per shift except in emergencies with hospital approval. Physicians were required to maintain active hospital privileges, comply with electronic medical record and computerized provider order entry systems, and participate in hospital medical staff meetings. Pricing was to be submitted on a unit cost per hour basis with award to the lowest responsive bid. The original bid opening was scheduled for October 10, 2024, at 1:30 PM EST, with questions due by September 17, 2024, at 10:00 AM EST. However, the solicitation has been cancelled to consolidate multiple separate physician services solicitations into a single combined request with expanded specifications, with revisions to be rebid at a later date.

The cancellation notice does not identify any set-aside designations, incumbent contractors, or specific budget allocations for this procurement. Vendors responding to the rebid will be required to comply with West Virginia purchasing affidavit requirements certifying non-default on monetary obligations and compliance with state employment and tax obligations, as well as HIPAA Business Associate Addendum requirements protecting patient health information. The solicitation incorporates federal funds compliance requirements under 2 C.F.R. 200.317-200.327, mandating vendor compliance with affirmative action for minority and women-owned business enterprises, domestic preference provisions, equal employment opportunity standards, and debarment and suspension verification through the System for Award Management. Insurance requirements will include Commercial General Liability and Automobile Liability Insurance of $1,000,000 per occurrence, Professional Malpractice Insurance of $1,000,000 per occurrence, and workers' compensation coverage as required by law. The contract term was proposed at 36 months with potential renewal options subject to mutual written consent. Specific pricing information and award values are not disclosed in the available documentation, though payment was to be made monthly in arrears upon receipt of invoices with detailed physician time records.