Camp Dawson Automatic Transfer Switchgear Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of the Adjutant General's Office, Division of Engineering and Facilities, is soliciting bids through a Centralized Request for Quote (CRFQ 0603 ADJ2500000041) for the Camp Dawson Automatic Transfer Switchgear Replacement project at Camp Dawson Army Training Site in Kingwood, West Virginia. This fixed-price construction project requires contractors to provide all labor, materials, tools, equipment, supplies, and supervision necessary to complete the replacement of automatic transfer switchgear and related site work within a 720-calendar-day timeline from notice to proceed. Key deliverables include demolition of existing electrical equipment, installation of a new 1,200-amp, 12,470-volt three-phase three-source automatic paralleling switchgear in a prefabricated weatherproof enclosure, approximately 1,427 cubic yards of earthwork (grading and fill), construction of concrete pads, installation of underground conduit and wiring for power distribution, relocation of existing utility equipment (S&C PME-11 and PME-5 switches), installation of new LED lighting fixtures, chainlink fencing, gravel pavement, and comprehensive erosion and sediment control measures. Contractors must submit bids with unit pricing for eight line items: mobilization and excavation, temporary base power, conduit, concrete pads, switchgear and housing, wire, fencing, and commissioning, with all costs included in a single lump-sum bid. Required qualifications include valid West Virginia contractor licensure, successful completion of at least five similar projects, proper registration with the West Virginia Purchasing Division, compliance with Davis-Bacon wage rate requirements, and adherence to local labor market hiring requirements mandating at least 75 percent of employees be hired locally. A mandatory pre-bid meeting was held on June 24, 2025, at 9:00 a.m. at Building 301-Post Engineering (240 Army Road, Kingwood, WV 26537), with failure to attend resulting in bid disqualification; vendor technical questions were due by July 14, 2025, at 11:00 a.m., and bids were due by July 23, 2025, at 1:30 p.m. EST. Evaluation will be based on the lowest qualified responsible bidder meeting all required specifications, with a five percent bid bond required at submission and performance bonds and labor/material payment bonds of 100 percent contract value required prior to award.

The solicitation does not specify set-aside designations for disadvantaged enterprises or restrict organizational types from responding, though all vendors must comply with West Virginia Code requirements for drug-free workplace affidavits and policies. No incumbent vendors or current contractors are identified in the solicitation documents. The project specifications require integration with existing site infrastructure, including the reuse of existing conduits serving the site where possible and coordination with the relocation of existing S&C PME-11 and PME-5 switches and removal of existing Russ Electric automatic transfer equipment. Switchgear manufacturers must have a documented minimum 15-year experience requirement and provide a five-year warranty covering 100 percent parts and labor starting upon successful startup and acceptance, maintain a minimum of two factory-trained field service technicians within a 100-mile radius of the installation site, and provide 24/7/365 emergency dispatch availability. Contractors may submit progress payment applications for manufacturer down payments and periodic equipment payments (such as 10 percent upon submittal approval, 30 percent when drawings and production begin, and 60 percent upon equipment shipment), with the agency paying these amounts as standard progress payments. The solicitation documents do not specify the total contract value or award budget; however, bidders must include federal, state, and local taxes in their lump-sum bid submission, and liquidated damages are assessed at $1,500 per day of delay plus a one-time fixed cost of $1,250 for Staff Judge Advocate review for work not completed by the contract completion date. Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence are required to be maintained throughout the contract term.