Camera System for the ECSO

The Effingham County Board of Commissioners and Effingham County Sheriff's Office is requesting proposals for a new camera system for the Sheriff's Office and Jail under RFP 22-17-001, with sealed proposals due April 11, 2022 at 11:00 a.m. Eastern Time. Attendance at the mandatory pre-proposal conference and site visit on March 10, 2022 at 2:30 p.m. at the Sheriff's Office (130 W. 1st Street Extended, Springfield, Georgia 31329) is a mandatory eligibility requirement; proposals will not be accepted from vendors without representative attendance.

The scope includes eight exterior PTZ cameras, 123 interior and exterior dome cameras, five officer station viewing terminals with multi-camera capability, two admin stations with archiving, replacement PoE switches with 10-gigabit uplink capability, 60 days of continuous video retention storage, a web server for internal and external viewing, email and text alert capabilities, and optional integration with the existing Accurate Controls access control system. Minimum frame rate is 15 frames per second with capability to reach 30 frames per second. New monitors must be no smaller than 24 inches. Video management system manufacturers other than Vicon are acceptable. Video analytics and Motorola radio integration are preferred but not required. All internal cameras in the Sheriff's Office-Administration building can be programmed to record on motion outside normal operating hours (7:00 a.m. to 7:00 p.m.).

The contract is a one-time lump-sum arrangement. The Effingham County Board of Commissioners will consider award on May 3, 2022 (tentatively). Evaluation criteria are weighted as follows: proposal fees (30 points), warranty terms (20 points), references (20 points), relevant experience (10 points), technical support terms and fees (10 points), and camera unit pricing and replacement costs (10 points). Vendors must submit itemized quotes on company letterhead, certificates of insurance, W-9 forms, E-Verify affidavits, and three references. Commercial general liability insurance of $1 million per occurrence and workers' compensation coverage are required. Questions are due by March 17, 2022 at 5:00 p.m. The contract was awarded to scDataCom for $214,415.51.