Addendum 1

Addendum No.1

RFP 22-17-001 – Camera System for ECSO

SUPPLEMENTAL INFORMATION

ADDENDUM NO. 1

PROJECT: RFP 22-17-001 – Camera System for ECSO

CONTACT: Alison Bruton, Purchasing Agent

912-754-2159 abruton@effinghamcounty.org

DATE ISSUED: March 24, 2022

RFP 22-17-001 – Camera System for ECSO dated February 24, 2022 is hereby amended as noted herein: BIDDER TO ACKNOWLEDGE RECEIPT OF ADDENDUM BY SIGNING ON THE

SIGNATURE LINE BELOW AND INCLUDING A COPY WITH SUBMITTED BID.

FAILURE TO DO SO MAY, AT THE OWNER’S DISCRETION, SUBJECT THE BIDDER TO

DISQUALIFICATION

1) QUESTION: I saw that it is preferred that the new video management system integrate with your current access control system. I may have overlooked it in the RFP, but I didn't see the manufacturer of the current access control system. Is that information you are able to provide?

ANSWER: The current access control system was put in by Accurate Controls based out of Wisconsin.

2) QUESTION: Will that integration component between the video management system and the access control system be a mandatory requirement?

ANSWER: It will not be a mandatory requirement. It would be preferred but if it is not possible it will be fine.

3) QUESTION: Does the Sheriff's Office have a minimum response time for service calls, post installation?

ANSWER: We do not currently have a mandatory response time requirement in mind at this time but I would think between 24-72 hours depending on the type of problem.

4) QUESTION: Is the VMS (Video Management Software) open to any manufacture/accepting equivalent substitutes to Vicon or are they requesting explicitly to use Vicon VMS/servers?

ANSWER: We are open to any manufacturer or equivalent substitutes.

5) QUESTION: What access control system are you running?

ANSWER: Our current access control system is provided by Accurate Controls.

6) QUESTION: Could you clarify the number of towers or areas that need camera coverage?

ANSWER: The correct number is 5, not including the two admin stations. Total number of workstations is 7

7) QUESTION: Are all camera’s I.P.?

ANSWER: All cameras in the facility are IP cameras mailto:abruton@effinghamcounty.org

8) QUESTION: How many PTZs do you have?

ANSWER: 8

9) QUESTION: Section 1.2 A: Submission of proposals: Are proposals only submitted via mail or is there an online portal for proposal submission

ANSWER: There is no online portal. Submittals can be mailed or dropped off in-person at the Effingham County Administrative Complex as stated in the RFP document.

10) QUESTION: Section 3.4 Proposal Deadline listed as 11.00am (Eastern Time) Thursday, October 29, 2020, however, Section 1.12 RFP Schedule states Deadline for submission of proposals to be 11:00am (EST) Monday, April 4, 2022. Please clarify

ANSWER: The correct deadline is 11:00am on Monday, April 4, 2022.

3.4 CORRECTED PROPOSAL DEADLINE:

The response to the request for proposal must be received by the Effingham County

Purchasing Office no later than 11.00am (Eastern Time) Monday, April 4, 2022. Any proposal received after the time and date stipulated will be rejected and returned to the

Vendor. The County may, for good and sufficient reason, extend the response deadline, in which case all potential Vendors will receive an addendum setting forth the new date.

11) QUESTION: Section 3.11: Selection: Mentions “proven ability to produce deliverables on time and within budget,” What is the budget?

ANSWER: The budget will be determined at a later date.

12) QUESTION: The amount of cameras that are listed in the RFP are different from what we are seeing in the drawing. In the drawing we are coming across 181 cameras in total -

The RFP lists 131.

ANSWER: The drawings were just to provide reference for the building layout. 131 is the correct number.

13) QUESTION: On page 12 in the Scope of Work it states that there are 5 workstations. In the description on page 16 it states that there are 6.

of workstations is 7.

14) QUESTION: Would an additional Site Visit be possible following the Addendum

Release if necessary?

ANSWER: Yes, schedule permitting.

15) QUESTION: Could we receive the full set of PDF Systems Drawings for the Facility?

The provided Drawings are missing a section and Match Lines are not lining up.

ANSWER: This information will be emailed directly to the vendors that attended the mandatory pre-proposal conference.

16) QUESTION: Are new PoE Switches to be Layer 2 or Layer 3 Switches?

ANSWER: Current switches are Layer3 but are being used as Layer2 switches.

17) QUESTION: Do the new PoE Switches need to be Stackable?

ANSWER: Not required.

18) QUESTION: Do the new PoE Switches need to have 10gig Station Ports or 10gig

Uplink?

ANSWER: 10gig Uplink

19) QUESTION: From the walkthrough, Cameras are currently in the Violent Cell and

Holding Cell in the Intake/ Processing Area but are not shown on the Drawings provided thus far – do these need to be included in the replacement?

ANSWER: Yes

20) QUESTION: RFP Document states (5) Officer Stations on Page 12 but reference (6)

Officer Stations on Page 16 – please confirm the amount of Stations to be replaced.

21) QUESTION: Do new Patch Cables from the Patch Panels to the new PoE Switches need to be a specific color?

ANSWER: No.

22) QUESTION: Is there any existing Surge Protection in place for Outdoor Cameras and also inside the MDF/ IDF’s?

ANSWER: Surge protection for equipment but not currently on individual cameras.

23) QUESTION: Does the system need to include video analytics?

ANSWER: Preferred but not required

24) QUESTION: Do these need to tie in with the Motorola radios? Auto alerts?

ANSWER: It is not a requirement

25) QUESTION: For the 60 days’ retention, does it need to be continuous?

ANSWER: Yes.

26) QUESTION: Can we quote NDAA compliant products? or is it necessary for the manufacture to be a US based company? or does the product need to be assembled in the united states to comply with the request?

27) QUESTION: Will we have access to the Developer file currently in place?

ANSWER: We will provide access to whatever is need upon acceptance of bid

28) QUESTION: In the RFP, are we swapping any of the touch screen units Or if not, can we have specs on the existing units?

ANSWER: We would like the 5 officer stations to include new monitors. No smaller than 24". Touch screen not needed.

29) QUESTION: Are we including any additional access control or integration licenses needed on our portion of the proposal?

30) QUESTION: What is the current HMI used at the facility? In this bid are they approving replacement if needed?

ANSWER: Mouse. Yes.

31) QUESTION: With the email notification and remote viewing capabilities included in the scope of work, County IT will need to be involved with setting up the network routing on the County switches. Upon the project being awarded, is the County willing to have coordination meetings to discuss scope of this work?

32) QUESTION: For email notifications to work the system will need to be able to access an email server. The owner will be responsible for giving the credentials and network route to see the email server. Upon the project being awarded, is the County willing to have coordination meetings to discuss scope of this work?

33) QUESTION: For remote connection, the new VMS server(s) will require an outside internet connection. The owner is responsible to provide this connection. Upon the project being awarded, is the County willing to have coordination meetings to discuss scope of this work?

34) QUESTION: Attachment A does not have any lines provided for onsite installation labor, contractor Programming/ Engineering labor, or Project management labor. How does the county want this shown?

ANSWER: An amended Attachment A will be included as part of this Addendum.

35) QUESTION: Attachment A item #3 has a quantity of 6 officer stations. The scope of work and the current system specs have 5 listed. What is the correct amount to submit?

36) QUESTION: It is not detailed on what frame rates and recording type is required for the system. Please specify so all submissions are comparable to each other. i.e. 15 Images per second on continuous recording, or X amount of images per second on motion recording and motion will be based on x amount of hours in the day.

ANSWER: Minimum 15 frames/second, with the ability to go to 30.

37) QUESTION: Pages X1.01 and X1.04 have notes adding door controls and conduits. Are these left over from the original build plans or are these really being added to the system?

ANSWER: Those are original build plans meant to be used on as a reference for building layout.

38) QUESTION: Can the owner specify exact camera locations that require audio recording?

There aren’t any obvious camera locations at the officer stations.

ANSWER: Cameras that require audio will be noted on camera layout maps to be uploaded.

39) QUESTION: The interview room camera, will this require any upgrades or is it being left as is? If the devices are being upgraded, is this going to be stand alone or tied into the overall VMS system?

ANSWER: The interview room camera system will remain self-contained and not by part of this upgrade.

40) QUESTION: Will vendors need to provide a lift?

41) QUESTION: What will access look like for installation?

ANSWER: There should be no issues with access to the site for installation. Staff can go more in-depth with the awarded vendor.

42) QUESTION: Can you specify the camera locations that will require audio recording?

ANSWER: Will be marked on camera layout documents to be uploaded.

All other terms and conditions in RFP 22-17-001 remain unchanged.

Effingham County reserves the right to reject any and all proposals, to waive any technicalities or irregularities and to award the offer based upon the most responsive, responsible submission.

Please sign receipt of this Addendum No. 1 below:

Print Name Signature Date

END OF ADDENDUM NO. 1

ATTACHMENT A

Vendors are asked to include an itemized quote with their submittal on company letterhead including a full breakdown of all Labor/Installation/Programming costs.

RFP 22-17-001 - Fee Proposal

Item

No.

Description Qty.

Unit

Price

Total

Price

1 Exterior PTZ Dome Cameras 8

2 Interior/Exterior Dome Cameras 123

3 Officer Stations/Matrixes for multi camera viewing 6

Admin Stations for multi camera viewing and archiving/extracting video

5 Replacement POE switches as required by system 1

6 Storage to accommodate 60 days’ worth of playback 1

7 Interface with door system 1

Webserver for internal county network viewing with the option for external(internet) viewing

9 Ability to email system alerts/errors 1

10 Labor/Installation/Programming Total

BID TOTAL:

Proposing Company Contact Information:

Company Name:

Billing Address:

Telephone:

Service Address:

Representative Name:

Representative

Contact Address:

E-Mail:

It is agreed by the undersigned offeror that the signature and submission of this proposal represents the vendor's acceptance of all terms, conditions and requirements of specifications and, if awarded, the proposal will become part of the contract agreement between the parties.

Signed: (sign manually, in ink) _______________________________________________________

(Signature of Authorized Representative of the Company)

Name Printed: Title: Date: _____________

Addendum 1 - Attachment A 22-17-001

EXCEPTION SHEET

If Commodity(s) and/or Service proposed in quote is in ANYWAY different from that contained in this proposal, the Bidder is responsible for clearly identifying all such differences in the space below.

Otherwise, it will be assumed that the Bidder’s offer is in total compliance with all aspects of the proposal.

Below are the only differences between my offer and the County’s proposal:

Signature Date

Addendum 1 - Attachment A 22-17-001