Cacapon State Park Lodge Roof Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, issued a Centralized Request for Quote (CRFQ 0310 DNR2600000005) for roof replacement services at Cacapon Resort State Park located at 818 Cacapon Lodge Drive, Berkeley Springs, West Virginia. The procurement sought construction services for a new roof system on a portion of the main lodge and conference center, with scope options including either fluid-applied roof restoration with reinforcement fabric or shingle roof replacement. Deliverables encompassed surface preparation, repair of wet insulation, membrane or shingle installation, flashing replacement, and installation of non-skid walkways, with a fixed contract term of 180 days from receipt of the notice to proceed and substantial completion required by the contract end date. Required qualifications included West Virginia vendor registration, West Virginia contractor licensure, and successful completion of at least five similar roofing projects. The solicitation included a mandatory pre-bid meeting scheduled for November 7, 2025, at 2:00 PM at the project site, with questions due by November 14, 2025, at 4:00 PM ET. The initial bid closing date was December 3, 2025, at 1:30 PM ET, which was extended via Addendum #1 to December 11, 2025, at 1:30 PM ET, and subsequently moved to December 9, 2025, at 12:30 PM ET per the final solicitation version. Awards were to be made to the lowest qualified responsible bidder meeting all specified requirements, with liquidated damages of $250 per day assessed for delays beyond the contract completion deadline.

The contract was subject to West Virginia Code 5A-3-56 domestic steel product preferences and required compliance with local labor market hiring requirements mandating that at least 75 percent of employees on construction projects valued at $500,000 or more be hired from the local labor market. Bidders were required to submit a five percent bid bond protecting the State of West Virginia and provide a signed drug-free workplace affidavit, with the apparent successful bidder obligated to furnish performance and labor/material payment bonds each equal to 100 percent of the contract value, plus a two-year maintenance bond for roofing system work. Commercial general liability insurance of at least $1,000,000 and automobile liability insurance of at least $500,000 were mandatory. No incumbent contractor or specific award value was identified in the solicitation documents. However, it is critical to note that Addendum #2, issued December 9, 2025, cancelled the entire solicitation effective immediately, eliminating all further bidding activity and vendor participation in this project. Interested vendors should contact Joseph (Josh) E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov for clarification regarding the cancellation and any potential re-solicitation of this project.