Business Insurance Broker Services

The Salem Area Mass Transit District (SAMTD), also known as Cherriots, located in Marion County, Oregon, is soliciting proposals for Business Insurance Broker Services through RFP #22-033. The procurement seeks a comprehensive insurance brokerage partner to evaluate the agency's business practices and risk management program, review existing insurance coverage, facilitate insurance quote procurement, and provide assistance with large or catastrophic losses. Proposers must be licensed by the State of Oregon and capable of managing multiple lines of insurance coverage, including property, liability, and workers' compensation. The solicitation requires a minimum of five references demonstrating similar work performed in the last three years, with detailed documentation of customer information, project timelines, and costs. The proposal was originally due on November 15, 2022, but was extended to November 17, 2022, at 4:00 PM PST, with a pre-proposal conference scheduled for October 27, 2022. SAMTD will perform a cost/price analysis on received proposals and plans to award based on the most favorable initial proposal or through subsequent discussions and negotiations.

The agency has established an overall Disadvantaged Business Enterprise (DBE) goal of 2.49% and encourages proposers to pursue subcontracting, mentoring, and partnering opportunities with DBE firms. The current incumbent, Brown & Brown Northwest, has held the contract for eight years and currently receives compensation on a quarterly fee-for-service basis, with an annual amount of $27,018. The proposed contract will have an initial three-year base term from January 1, 2023, through December 31, 2025, with four additional one-year option periods potentially extending the contract through December 31, 2029. While specific budget ranges are not explicitly stated, the contract will be awarded on a fixed-price basis. The Notice of Intent to Award indicates that Brown & Brown of Oregon LLC is the anticipated recipient of the contract, subject to a protest period ending December 26, 2022. Prospective vendors must be prepared to provide comprehensive insurance brokerage services and demonstrate expertise in managing complex insurance portfolios for public transit agencies.