Bus Enhancement, Shelter Cleaning and Trash Removal

The Greater Dayton Regional Transit Authority (RTA) is soliciting proposals for a comprehensive Bus Enhancement, Shelter Cleaning, and Trash Removal contract in Montgomery County, Ohio. The procurement seeks a qualified contractor to perform extensive maintenance services for approximately 159 bus stop locations, including weekly steam cleaning of shelters, trash removal within a 25-foot radius, and surrounding area maintenance. Key deliverables include regular annual maintenance, emergency call response, and potential service scaling up or down as needed. The contract will span a 60-month period, with proposals due on October 23, 2025, at 11:00 am. A non-mandatory pre-proposal conference is scheduled for October 7, 2025, at 10:00 am, and the final date for questions and clarifications is October 14, 2025. Evaluation criteria will focus on the contractor's background and experience, capacity to perform the work, reasonableness of cost, and overall proposal quality. Contractors must demonstrate ability to meet comprehensive maintenance requirements, including seasonal upkeep, detailed reporting, and compliance with federal transit regulations.

The contract has a 0% Disadvantaged Business Enterprise (DBE) participation requirement and is partially funded by the Federal Transit Administration (FTA) and the Ohio Department of Transportation (ODOT). While the current solicitation is open to qualified vendors, the most recent action item indicates that Allen Professional Touch of Trotwood, Ohio, was previously awarded a similar contract. The total contract value for the proposed five-year agreement is estimated at $400,687, with annual pricing escalating from $65,012 in Year One to $74,662 in Year Five, including a 15% contingency. Contractors must provide comprehensive documentation, including certificates of insurance, warranties, and various federal compliance certifications. The contract requires adherence to strict regulatory standards, including civil rights, equal employment opportunity, environmental protections, and procurement integrity requirements. Successful vendors must maintain detailed records and be prepared for potential audits, with record-keeping requirements extending at least three years after final payment and contract closure.