Action_Item_Bus_Stop_details.doc
DOC document 35 KB Posted
- Solicitation number
- GD 25-55
- Issued by
- Montgomery County, Ohio
About this file
This document is an Action Item from the Greater Dayton Regional Transit Authority (RTA) detailing a procurement for bus stop shelter cleaning and maintenance services. The contract aims to provide professional cleaning services for approximately 156 designated bus stop sites throughout Montgomery County, involving weekly steam cleaning and trash removal within a 25-foot radius of each shelter. The procurement was initially solicited through local newspapers and directly sent to 37 firms, with one proposal received on November 10, 2020. The contract is structured as a five-year agreement, with the intent to maintain and improve RTA's passenger amenities and public image.
The contract was awarded to Allen Professional Touch of Trotwood, Ohio, with an escalating annual pricing structure ranging from $65,012 in Year One to $74,662 in Year Five, totaling $348,423 for the base contract. An additional 15% contingency of $52,264 brings the total contract value to $400,687. The funding is included in the operating budget, and the actual cost may vary based on the number of shelters, caps, or trash receptacles added or deleted. The procurement follows Federal Transit Administration (FTA) guidelines and includes provisions for emergency calls and potential service adjustments throughout the contract period.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Bus_Enhancement,_Shelter_Cleaning_and_Trash_Removal_(Addendum_#2_Revision).pdf | ||
| Bus_Enhancement,_Shelter_Cleaning_and_Trash_Removal_(Addendum_#1_Revision).pdf | ||
| Action_Item_Bus_Stop_details.doc | DOC document | |
| Bid_Sheet-_Bus_Stop_Enhancement-_LS-_9-1-2025.xlsx | XLSX spreadsheet | |
| Cleaning_List-_Bus_Stop_Enhancement-_LS_-8-19-2025.xlsx | XLSX spreadsheet | |
| Sample_Contract_(DO_NOT_COMPLETE).pdf | ||
| RTA_General_Terms_and_Conditions.docx | DOCX document |
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Text version
Action Item # Bus Stop Enhancement; Shelter Cleaning including Trash Removal
The purpose of this procurement is to enter into a multi-year contract with a qualified firm to provide professional cleaning services of sheltered bus stops and surrounding areas, including trash removal. These services will be provided at approximately 156 designated sites owned by the Greater Dayton Regional Transit Authority (RTA) and located throughout Montgomery County. This project is consistent with RTA’s core values of Quality Service, Safety, and Stewardship by maintaining and improving our environment and facilities. RTA attracts more people and promotes our dedication to customers as we invest in their experience at all RTA locations.
The successful contractor for this procurement is required to provide all labor, equipment, materials, and supplies necessary to provide weekly steam cleaning and trash removal on the days specified for each site and other times as requested. The contractor is responsible for ensuring that the area surrounding the shelter is clean and free from debris within a 25 feet radius from any edge of the shelter. This procurement is part of RTA’s passenger amenities program, ensuring a positive public image.
Proposals were solicited for Bus Stop Enhancement, Shelter Cleaning including Trash Removal through the Dayton Daily News, Dayton Weekly News, and the Transit Talent. Requests for Proposals were sent to 37 firms.
At 2:00 p.m. on November 10, 2020, one (1) proposal was received. The Evaluation Committee reviewed the proposal using the following criteria:
· Reasonableness of cost
· Competence of personnel
· Evidence of thorough planning
· Experience relative to this type of project and references
· Type of equipment and supplies to be used
· Quality of proposal preparation The following firm submitted a proposal:
| Firm |
| Year 1 |
| Year 2 |
| Year 3 |
| Year 4 |
| Year 5 |
| Five Year Total |
| 15% Contingency |
| Total Amount |
Allen Professional Touch
Trotwood, OH
| $65,012 |
| 67,551 |
| 69,583 |
| 71,615 |
| 74,662 |
| $348,423 |
| 52,264 |
| $400,687 |
*FTA procurement guidelines require that only the successful proposer’s pricing data be disclosed publicly.
The contract also includes a 15% contingency amount for emergency calls and additional services added during the contract period.
Funding for this procurement is included in the operating budget.
After reviewing and evaluating this proposal, the Chief Executive Officer recommends that a five (5) year contract be awarded to Allen Professional Touch as follows: Year One (1) at $65,012, Year Two (2) at $67,551, Year Three (3) at $69,583, Year Four (4) at $71,615 and Year Five (5) at $74,662 for a total of $348,423 plus a 15% contingency for the base and option years of $52,264 for a grand total of $400,687. The actual cost will vary based upon the number of shelters, caps, or trash receptacles added or deleted and the frequency of additional services required.
Board Meeting – 12/02/2025 Director of Maintenance
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