Bridge Inspection Services 2026 and 2027, Section 26-00711-00-BI

The City of Urbana, Illinois, located in Champaign County, is soliciting bridge inspection and bridge program management services for calendar years 2026 and 2027 under procurement Section 26-00711-00-BI, with proposals due by February 20, 2026. The services encompass comprehensive inspection of the City's complete bridge and structure inventory comprising 29 facilities, including 12 bridges subject to National Bridge Inspection Standards (NBIS) and 17 structures exempt from NBIS requirements. The 2026 inspection schedule includes 24 routine inspections and 3 element-level inspections, while 2027 requires 1 routine inspection and 9 channel cross-section inspections. All inspections and bridge program management services must comply with NBIS standards and Illinois Department of Transportation (IDOT) requirements, with NBIS-subject bridges requiring utilization of the IDOT Bridge Inspection System (BIS) for documentation and reporting. Qualified contractors must employ only licensed and registered professionals in responsible charge of applicable work elements, with advance written notification to the City Engineer or Public Works Director required for any key personnel substitutions. Deliverables include detailed inspection reports utilizing the IDOT BIS format, condition assessments, element-level evaluations where applicable, channel cross-section documentation, and bridge program management services supporting the City's ongoing asset management obligations. The contract documentation references supporting exhibits including a comprehensive Bridge Inspection Inventory Spreadsheet detailing facility characteristics, maintenance responsibilities, condition ratings, and inspection schedules; Bridge Inspection Maps from Urbana GIS depicting all 29 structures across four geographic zones; and IDOT BIS maps identifying the 13 NBIS-subject and select non-NBIS structures requiring inspection services.

Consultant services contracts are subject to the Illinois Department of Transportation Standard Agreement Provisions for Consultant Services (effective July 1, 2018) as supplemented by the City of Urbana's Special Terms and Conditions for Consultant Services (effective July 11, 2025), which establish compliance obligations including adherence to federal and state laws, prevailing wage requirements, nondiscrimination provisions, and drug-free workplace standards. Professional liability insurance is required with coverage limits determined by project cost, along with general liability coverage of $2,000,000 aggregate, commercial automobile liability coverage, and umbrella/excess liability up to $5,000,000, with the City named as additional insured on a primary and non-contributory basis. The City of Urbana and its officers and employees must be named as additional insureds, and consultants must comply with Equal Employment Opportunity Guidelines codified in Urbana City Code Section 2-119 and the Illinois Human Rights Act, with EEO approval documentation required before contract execution. Disadvantaged Business Enterprise (DBE) participation goals apply when applicable, with documentation of good-faith efforts required to achieve stated percentages. The contract structure permits multiple payment methods including lump sum, unit of work, cost plus fixed fee, or specific hourly rates determined through negotiated terms based on consultant qualifications and experience, with no more than 95 percent of the total agreement amount payable until final deliverables are reviewed and accepted by the City. Contract approvals are contingent upon funding availability, with the City Council maintaining authority over non-budgeted contracts and the Finance Director and Public Works Director approving contracts up to specified thresholds of $25,000 and $10,000 respectively. Specific award values or budget ranges are not disclosed in the posted procurement documents.