(BRFSS) Data Collection and Management

The State of Maine Department of Health and Human Services, Maine Center for Disease Control and Prevention, is soliciting proposals for Behavioral Risk Factor Surveillance System (BRFSS) Data Collection and Management services under RFP# 202510143. The procurement seeks a qualified vendor to conduct approximately 10,200 annual surveys using Computer-Assisted Telephone Interviewing (CATI) software, with a minimum of 150 landline and 700 cell phone surveys monthly, distributed across Maine's 16 counties. The successful contractor must design and program survey instruments, implement robust quality assurance procedures including 5% monthly verification of completed surveys, and submit monthly raw data files to the Federal CDC and the Department. Key deliverables include weekly completion summaries, monthly frequency reports, and quarterly stratum reports, with performance tracked via the Department's Deliverables Performance Tracking Template. The proposal evaluation will be based on a 100-point scale, with 35 points for Organization Qualifications and Experience, 30 points for Proposed Services, and 35 points for Cost Proposal. Interested bidders must submit questions by January 30, 2026, at 4:00 p.m. local time, with final proposals due through the Vendor Self Service System by April 21, 2026, at 4:00 p.m. local time.

The contract will cover an initial period from October 1, 2026, through December 31, 2028, with two optional renewal periods extending potentially through September 30, 2031. While no specific set-aside designations are mentioned, the vendor must comply with extensive technical and security requirements, including MaineIT Policies and Standards, NIST 800-53 Rev 5 security controls, and maintaining 99.9% monthly system uptime. The contractor must store all data within the Continental United States and complete annual SSAE-18 SOC 2 Type 2 audits. The cost proposal will be based on a fixed amount covering 1,800 landline and 8,400 cell phone surveys annually, with the lowest cost proposal receiving the full 35 cost points. The vendor must provide a dedicated project lead, sufficient staffing trained in sensitive topics, and coordinate with the current vendor to ensure service continuity. While specific budget ranges are not explicitly stated, the proposal requires detailed cost submissions for completed interviews, with the state anticipating making a single award for the BRFSS data collection and management services.