4. BRFSS Cost Proposal Form-Final.xlsx

This is a Cost Proposal Form submitted by a bidder to the State of Maine Department of Health and Human Services for RFP# 202510143, Behavioral Risk Factor Surveillance System (BRFSS) Data Collection and Management. The procurement requires the selected vendor to conduct approximately 10,200 annual surveys using Computer-Assisted Telephone Interviewing (CATI) software, with a minimum of 150 landline and 700 cell phone surveys monthly distributed across Maine's 16 counties. The vendor must design and program survey instruments, implement quality assurance procedures including 5% monthly verification of completed surveys, and submit monthly raw data files to the Federal CDC and the Department. Deliverables include weekly completion summaries, monthly frequency reports, and quarterly stratum reports tracked via the Department's performance template. The initial contract period extends from October 1, 2026, through December 31, 2028, with two optional renewal periods potentially extending through September 30, 2031.

The cost proposal is structured on a fixed-price basis requiring bidders to submit cost per completed interview for both landline and cell phone surveys. The form indicates annual targets of 1,800 completed landline surveys and 8,400 completed cell phone surveys, with costs calculated over the initial performance period. The cost proposal represents 35 of the 100 total evaluation points, with the lowest cost proposal receiving full points. Additional evaluation criteria include 35 points for Organization Qualifications and Experience and 30 points for Proposed Services. Bidders were required to submit questions by January 30, 2026, at 4:00 p.m. local time, with final proposals due through the Vendor Self Service System by April 21, 2026, at 4:00 p.m. local time. The vendor must maintain 99.9% monthly system uptime, comply with MaineIT Policies and Standards and NIST 800-53 Rev 5 security controls, store all data within the Continental United States, and complete annual SSAE-18 SOC 2 Type 2 audits.