4. BRFSS Cost Proposal Form-Final.xlsx

This is a Cost Proposal Form for the Behavioral Risk Factor Surveillance System (BRFSS) Data Collection and Management services solicited by the State of Maine Department of Health and Human Services under RFP# 202510143. The procurement seeks a qualified vendor to conduct approximately 10,200 annual surveys using Computer-Assisted Telephone Interviewing (CATI) software, with a minimum of 150 landline and 700 cell phone surveys monthly distributed across Maine's 16 counties. The successful contractor must design and program survey instruments, implement quality assurance procedures including 5% monthly verification of completed surveys, and submit monthly raw data files to the Federal CDC and the Department. Key deliverables include weekly completion summaries, monthly frequency reports, and quarterly stratum reports. Questions from interested bidders were due by January 30, 2026, at 4:00 p.m. local time, with final proposals due through the Vendor Self Service System by April 21, 2026, at 4:00 p.m. local time. The contract covers an initial period from October 1, 2026, through December 31, 2028, with two optional renewal periods extending potentially through September 30, 2031.

The cost proposal is structured on a fixed-amount basis covering 1,800 landline surveys and 8,400 cell phone surveys annually over the initial two-year period, with bidders required to submit a cost per completed interview for each survey type. The lowest cost proposal will receive the full 35 points allocated for cost in the overall evaluation, which assigns 35 points for Organization Qualifications and Experience, 30 points for Proposed Services, and 35 points for Cost Proposal. The contractor must provide a dedicated project lead, sufficient staffing trained in sensitive topics, and coordinate with the current vendor to ensure service continuity. The vendor must comply with MaineIT Policies and Standards, NIST 800-53 Rev 5 security controls, maintain 99.9% monthly system uptime, store all data within the Continental United States, and complete annual SSAE-18 SOC 2 Type 2 audits. The state anticipates making a single award for these services.