Body Scanner for Juvenile Detention Facility Lobby

Solano County Probation Department is soliciting bids for the procurement and installation of one ES3 Millimeter Wave Body Scanner or equivalent for the Juvenile Detention Facility located in Fairfield, California. The primary objective is to enhance facility security through non-invasive screening of individuals entering the secure facility. The selected vendor will be responsible for delivery, installation, testing, and initial staff training on equipment operation. Proposals must be submitted via the OpenGov Solano County Portal by January 16, 2026, at 5:00 pm, with a question submission deadline of December 12, 2025, and vendor responses due December 17, 2025. The County will evaluate proposals based on weighted criteria including General Qualifications and Experience (20 points), Scope of Work (20 points), Implementation Plan (10 points), Reliability and Support (15 points), Privacy and Data Security (10 points), Detection and Operational Efficiency (15 points), and Budget/Cost (10 points). The contractor selection date is set for February 6, 2026, with a desired contract start date of March 2, 2026.

Proposers must submit a complete vendor application, provide three government agency references from similar-sized organizations, and demonstrate financial strength through audited financial statements or acceptable alternatives. The contract requires compliance with federal and state certifications, including drug-free workplace, debarment status, non-collusion, and equal employment opportunity requirements. The County intends to award a purchase order contract not to exceed $140,000 to the highest-rated responsive proposer, with funding contingent upon State budget approval and receipt of federal funds. The contract includes a minimum three-year maintenance obligation post-installation, with equipment delivery required within 90 days of contract execution. Vendors must maintain appropriate insurance, including Errors and Omissions and Professional Malpractice insurance, each with minimum coverage of $1,000,000 combined single limit. The contract allows for potential extension up to 90 days beyond the termination date at the County's discretion, with compensation not to exceed the original contract amount.