Body_Scanner_for_Juvenile_Detention_Facility_Lobby.pdf

DEPARTMENT OF GENERAL SERVICES

Support Services Division

REQUEST FOR PROPOSAL (RFP)

NUMBER: 035-1201-25

FOR

BODY SCANNER FOR JUVENILE DETENTION

FACILITY LOBBY

RELEASE DATE: December 4, 2025

RESPONSE DUE: January 16, 2026, 5:00 pm

SUBMIT PROPOSAL TO: RFP COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Karen Poole

Phone: (707) 784-6321 kdpoole@solanocounty.gov

Any proposer participating in this solicitation is required to have a vendor application on file with the County.

This application may be downloaded from the Solano County website at www.solanocounty.com . Include the application with your proposal. The County will post any changes and information relating to this RFP digitally via OpenGov. Proposers are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this

RFP.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

ANTHONY L. TAVE, P.E.

Director General Services ALTave@SolanoCounty.gov

(707) 784-7902

DUSTIN D. LENO, MBA, A.A.E.

Assistant Director ddleno@solanocounty.com

(707) 784-2781

LORRAINE TANG

Support Services Manager lctang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 www.solanocounty.com https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.com/ mailto:ALTave@SolanoCounty.gov mailto:ddleno@solanocounty.com mailto:lctang@solanocounty.com http://www.solanocounty.com/

TABLE OF CONTENTS

1. Introduction

2. Scope of Services

3. Contract Duration and Funding Availability

4. Evaluation of Proposals

5. Award Notice and Acceptance Period

6. Protest and Appeal

7. Terms and Conditions

8. Electronic Proposal Submittal

Attachments:

A - Special Terms and Conditions

B - Exhibit C - General Terms 6_12_18

C - JDF LOBBY_RED ZONE INDICATES SCANNER PLACEMENT

RFP NO.035-1201-25

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1. Introduction

The purpose of this Request for Proposals ("RFP") is to define the the County of Solano's minimum requirements, solicit proposals, and gain adequate information by which the County of Solano may evaluate the services offered by Proposers that fall within the Scope of Service/Project as further described in this RFP.

1.1. Summary

The Solano County Probation Department is soliciting bids from qualified vendors for the procurement and installation of one (1) ES3 Millimeter Wave Body Scanner or equivalent to be installed in the front lobby of the

Juvenile Detention Facility, located in Solano County, California.

This body scanner will be used to enhance facility security through the non-invasive screening of individuals entering the secure facility. The selected vendor will be responsible for the delivery, installation, testing, and initial training on the operation of the equipment. A front parking lot is available for use during equipment delivery and staging. Equipment drop-off and staging may occur during normal business hours; however, no equipment may be stored outside overnight.

1.2. Background

The front lobby currently utilizes a magnetometer for body scanning. This magnetometer will be replaced by the millimeter wave body scanner. The facility utilizes the Secure Technology Value Solutions ES3 Millimeter-

Wave system that staff have been trained to use and there would be value is having the same unit in the front lobby.

1.3. Contact Information

Karen Poole Sr.Buyer 675 Texas Street, Ste 2500 Fairfield, CA 94533 Email: kdpoole@solanocounty.gov Phone: (707) 784-6321

Department:

Probation

1.4. Timeline

The County reserves the right to adjust this schedule as it deems necessary. Notifications of any adjustments to the schedule will be posted here on OpenGov and Proposers will be emailed directly regarding any such updates or Addenda posted to this procurement.

To receive electronic notifications regarding this opportunity with the County, click the follow button while viewing this solicitation on the County's eprocurement website.

RFP Issued December 4, 2025

Question Submission Deadline December 12, 2025, 5:00pm

Question Response Deadline December 17, 2025, 5:00pm mailto:kdpoole@solanocounty.gov tel:(707)784-6321

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Proposal Submission Deadline January 16, 2026, 5:00pm

Contractor Selection Date February 6, 2026

Desired Contract Start Date March 2, 2026

2. Scope of Services

2.1. Scope of Work/Project

Solano County, CA, seeks to procure a Millimeter-wave Body Scanner (herein referred to as “scanner”) that is equivalent to the ES3 Millimeter-wave Body Scanner for the Juvenile Detention Facility lobby. This state-of-the-art scanner will enhance security measures by ensuring that all individuals entering the facility are screened for unauthorized or prohibited items, while maintaining adherence to privacy standards and minimizing disruption to the facility’s operations. The objective of this solicitation is to identify a qualified vendor to provide, install, and service the millimeter-wave body scanner.

2.2. Detailed Specifications

The proposed millimeter-wave body scanner must meet or exceed the following specifications, standards, and requirements:

Technical Specifications:

1. Scanning Technology: The system must utilize millimeter-wave imaging technology.

2. Detection Capabilities: The scanner must have the ability to detect metallic and non-metallic objects, including but not limited to firearms, knives, narcotics, and other contraband.

3. Processing Time: The scanner must process scans and deliver results within a timeframe of 5 seconds or less.

4. User Interface: The system must include a user-friendly interface that allows operators to efficiently manage the scanning process.

5. Data Protection: All imaging data must be stored securely and in compliance with local, state, and federal laws regarding confidentiality and data protection.

2.3. Standards Compliance

1. Must adhere to the American National Standard Institute's Radiation Safety for Personnel Security

Screening Systems Using X-Ray or Gamma Radiation (ANSI/HPS N43. 17-2009).

2. All equipment must be certified by the appropriate regulatory bodies ensuring compliance with safety, health, and environmental regulations.

2.4. Service Requirements

The chosen vendor will be responsible for the following service requirements:

A. Installation:

1. Vendor must provide complete installation of the scanner, including site preparation.

2. Installation must ensure minimum disruption to the operations of the Juvenile Detention Facility.

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B. Training:

1. Vendor must provide comprehensive training for staff operating the scanner.

2. Training should encompass equipment operation, data interpretation, troubleshooting, and maintenance procedures.

C. Maintenance:

1. Vendor must provide ongoing maintenance services for a minimum duration of 3 years post-installation.

2. All maintenance services must adhere to the manufacturer’s specifications.

3. Regular inspection and preventive maintenance must be scheduled at the required intervals of the manufacture.

4. Emergency service requests must be responded to within 24 business hours.

D. Technical Support:

1. Vendor must offer technical support via phone and email, available during regular business hours.

2. Remote support must be available for urgent issues that can be resolved without on-site attendance.

2.5. Delivery Requirements

The delivery of the millimeter-wave body scanner and any related equipment must adhere to the following requirements:

A. Delivery Timeline:

1. All equipment must be delivered no later than 90 days after the execution of the contract.

2. Vendor must provide a detailed delivery schedule highlighting key milestones.

B. Shipping and Handling:

1. Vendor is responsible for ensuring the safety and integrity of the equipment upon arrival.

2. All equipment must be delivered to the Juvenile Detention Facility lobby located at 740 Beck

Avenue, Fairfield, CA 94533.

3. Delivery must occur during normal business hours to facilitate receipt and inspection of goods.

C. Inspection and Acceptance:

1. Upon delivery, the equipment shall be thoroughly inspected by the vendor for damage and compliance with specification.

2. Any discrepancies, defects, or damages must be rectified by the vendor promptly.

3. Final acceptance of the equipment is contingent upon successful installation and demonstration of compliance with the specifications stated above.

2.6. Conclusion

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This scope of work outlines the requirements, specifications, and expectations for the procurement of a

Millimeter-wave Body Scanner (equivalent to the ES3 Millimeter-wave Body Scanner) for the Solano County

Juvenile Detention Facility Lobby. Vendors capable of meeting these requirements are encouraged to submit proposals that adhere to the outlined specifications. Responses should be detailed and include relevant information on technical capabilities, warranty, service support, and pricing structure.

All proposals must be submitted before the established deadline, as determined by Solano County procurement policies. The county looks forward to establishing a partnership that enhances the safety and security of the Juvenile Detention Facility through the use of advanced scanning technology.

3. Contract Duration and Funding Availability

The County intends to award one contract, issued via purchase order not to exceed $140,000, to the responsible proposer whose submission is determined to be most responsive to this RFP. The contract term will commence on or about March 1, 2026.

The funding or portions of this funding for the contract resulting from this RFP may be contingent upon the

State budget; receipt of funds from and/or obligation of funds by the Federal government to the State and from the State to the County; and inclusion of sufficient funding for the services hereunder in the budget approved by the County’s Board of Supervisors for each fiscal year covered by said contract. If such approval, funding, or appropriations are not forthcoming, or are otherwise limited, the contract may be immediately terminated, reduced or modified without penalty.

4. Evaluation of Proposals

Evaluation Committee: A County Evaluation Committee (CEC) will evaluate all proposals. The CEC will be composed of County staff and other parties that may have relevant expertise or experience. The CEC will score and recommend proposals in accordance with the evaluation criteria set forth below. Evaluation of the proposals shall be within the sole judgment and discretion of the CEC.

If desired by the County, the top-rated firms scoring highest on the first round of evaluations may be invited for an interview and further rated. The County reserves the right to determine the number of proposers to be interviewed. The same evaluation criteria used for the proposal evaluation process will be used to rate the firms during the interviews. At the end of the interview process, the CEC will re-rank the firms to determine the best evaluated firm. The project manager and any key team members should attend the interview. The determination as to the need for interviews, the location, order and schedule of the interviews is at the sole discretion of the County. The evaluation interview panel may include representatives from the County and other agencies, but the specific composition of the panel will not be revealed prior to the interviews. The proposer must bear all costs incurred to attend.

If the evaluation process includes a two-stage approach to develop a short list of proposers that will continue to the final stage of oral interview and reference checks; the preliminary scoring will be based on the total points, excluding points allocated to references and oral interview. If a short list process is used for a solicitation, references shall only be performed on the short-listed proposers and the score is not included in the preliminary short list score. Only the proposers meeting the short list criteria will proceed to the next stage. All other proposers will be deemed eliminated from the process.

The County will select the proposal that presents the best value and is most advantageous to the County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County. The County reserves the right to expand or reduce the proposed scope of work during the contract negotiations based on budget constraints and to award to a single or multiple proposers.

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The evaluation criteria and their respective weights are as follows:

No. Evaluation Criteria Scoring Method Weight (Points)

1. General Qualifications and Experience

Proposals will be evaluated against the

RFP specifications and the questions below:

A. Do the individuals assigned to the project have experience on similar projects?

B. Vendor demonstrated capability, experience, and organizational qualifications to successfully deliver, implement, and support the proposed body-scanner security system.

Points Based 20 (20% of Total)

2. Scope of Work/Program Description

Proposals will be evaluated against the

RFP specifications and the questions below:

A. Has proposer demonstrated a thorough understanding of the purpose and scope of the project?

B. How well has the proposer identified pertinent issues and potential problems related to the project?

C. Has the proposer demonstrated that it understands the deliverables the County expects it to provide?

D. Does the methodology depict a logical approach to fulfilling the requirements of the RFP?

E. Does the methodology match and contribute to achieving the objectives set out in the RFP?

Points Based 20 (20% of Total)

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3. Implementation Plan

An evaluation will be made of the likelihood that Proposer’s implementation plan and schedule will meet the County’s schedule. Additional credit will be given for the identification and planning for mitigation of schedule risks which Proposer(s) believes may adversely affect any portion of the County’s schedule.

Has the proposer demonstrated that it understands the County’s time schedule and can meet it?

Ease of integrating with existing security systems.

Points Based 10 (10% of Total)

4. Reliability, Maintainability & Support

Expected uptime, maintenance requirements, vendor support services, and system durability.

Ability to detect metallic and non-metallic threats across diverse body types with minimal false alarms.

Points Based 15 (15% of Total)

5. Privacy, Data Security & Compliance

Protection of personal privacy and adherence to regulatory standards

(General Data Protection Regulation, local privacy laws, etc.).

Points Based 10 (10% of Total)

6. Detection, Throughput and Operational

Efficiency

Speed and efficiency of scanning individuals while maintaining detection quality.

Ability to detect metallic and non-metallic threats across diverse body types with minimal false alarms.

Points Based 15 (15% of Total)

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7. Budget/Cost

While not reflected in the Cost evaluation points, an evaluation may also be made of:

A. Reasonableness (i.e., does the proposed pricing accurately reflect the proposer's effort to meet requirements and objectives?).

B. Realism (i.e., is the proposed cost appropriate to the nature of the products and services to be provided?); and

C. Affordability (i.e., the ability of the

County to finance <the equipment/system and/or services>).

D. Ease of integrating with existing security systems, and overall life-cycle cost efficiency.

The County will select the proposal that presents the best value and is most advantageous to the County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the

County.

Points Based 10 (10% of Total)

5. Award Notice and Acceptance Period

After the evaluation of proposals and final consideration of all pertinent information available, the County will either reject all proposals or issue a written notice of intent to award the Contract to the highest rated responsive Proposer. The notice shall identify the highest rated proposal. The notice shall not create rights, interests, or claims of entitlement for the highest rated Proposer and all proposals may still be rejected.

The highest rated Proposer should be prepared to enter into a Contract with the County which shall be substantially the same as the Standard Contract included as an attachment to this RFP. The Contract provided with this RFP is to be considered a sample and the County reserves the right to add terms and conditions, deemed to be in the best interest of the County based on the selected proposal, during final contract negotiations.

If a Proposer fails to sign and return the Contract drawn pursuant to this RFP and final Contract negotiations within 14 days of its delivery to the Proposer, the County may cancel the award and award the Contract to the next highest rated Proposer.

6. Protest and Appeal

Any actual Proposer who wishes to protest the notice of intent to award a Contract may submit a protest. The protest must be submitted in writing to the Director of the General Services Department within 7 calendar days after such Proposer knows or should have known of the facts giving rise to the protest, but in no event later than 7 calendar days after the date of the notice of intent to award the Contract. All letters of protest shall clearly identity the reasons and basis for the protest. The protest must also state the law, rule, regulation, or

SUBMISSION DATE: Friday, January 16, 2026 5:00 pm Page 10 of 16 policy upon which the protest is based. The Director of the General Services Department will issue a written decision within 10 working days after receipt of the protest which shall include the reason for the action taken and the process for appealing the decision. Proposers shall frequently check the County website and https://procurement.opengov.com/portal/solanocounty for any updates related to this RFP.

7. Terms and Conditions

A. The County’s Purchasing & Contracting Policy Manual is fully incorporated into and made a part of this

RFP by this reference and governs this RFP.

B. RFP Amendment, Cancellation, and Right of Rejection.

1. The County reserves the unilateral right to amend this RFP in writing at any time by posting an

Addendum to the County’s bidding website. Proposers are responsible for staying up to date on the project by reviewing all notifications and Addenda released through the bidding website. Proposers shall respond to the final written RFP and any Exhibits, Attachments, and Addenda to the RFP. The

County also reserves the right, in its sole discretion, to reject any and all proposals or to cancel or reissue the RFP.

2. The County reserves the right, in its sole discretion, to waive variances in proposals provided such action is in the best interest of the County. Where the County waives minor variances in proposals, such waiver does not modify the RFP requirements or excuse the applicant from full compliance with the RFP. Notwithstanding any minor variance, the County may hold any proposal to strict compliance with the RFP.

C. Confidentiality. The County will retain a master copy of each response to this RFP, which will become a public record after the award of a Contract unless the qualifications or specific parts of the qualifications can be shown to be exempt by law under Government Code section 7920.000 et seq. Proposers may clearly label part of a submittal as "CONFIDENTIAL" if the Proposer agrees to indemnify and defend the County for honoring such a designation. The failure to have so labeled any information shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the County, the County will notify the

Proposer of the request and delay access to the material until 7 working days after notification to the

Proposer. Within that time delay, it will be the Proposer’s duty to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

8. Electronic Proposal Submittal

8.1. Proposal Requirements: *

The technical proposal (excluding the cover letter, resumes, sample forms, financials, writing samples, and

County forms) shall not exceed a total of 25 single-sided, 8.5” x 11”, numbered pages.

☐ Please confirm

*Response required

8.2. Federal Tax ID Number:*

Enter your Federal Tax ID Number

*Response required

8.3. Cover Letter:*

https://procurement.opengov.com/portal/solanocounty https://content.solanocounty.gov/sites/default/files/2025-09/Purchasing%20and%20Contracting%20Policy.pdf

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The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a period of 120 days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the

County must sign the cover letter.

Address the cover letter as follows:

Solano County General Services Department Purchasing Services 675 Texas Street Suite 2500 Fairfield, CA 94533 Attention: Karen Poole, RFP Coordinator

*Response required

8.4. Approach and Management Plan:*

This section shall provide the proposer’s proposed approach and management plan for providing the services. Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

If applicable, Proposers also are to describe the organization's intended approach to collaboration and coordination with other organizations providing similar services in the County. This should include, but not necessarily be limited to, steps that would be taken to explore the potential for sharing resources and avoiding duplication of services.

*Response required

8.5. Team Member Qualifications and Experience:*

Proposer shall provide the qualifications and experience of the key team member(s) that will work on the project.

Emphasize the specific qualifications and experience from projects similar to this project for the key team members as evidenced by resumes. Key team members are expected to be committed for the duration of the project. Replacement of key team members will not be permitted without prior consultation with and approval of the County.

Please download the below documents, complete, and upload.

Supply three (3) References from Government Agencies and/or Firms of similar size as Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Key_Team_Member_Reference_F...

*Response required

8.6. Agency References:*

Please download the below documents, complete, and upload.

The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last three (3) years.

THESE REFERENCES SHOULD BE FROM DIFFERENT ENTITIES AND NOT FROM SOLANO COUNTY.

• Agency_Reference_Form_-_RFP...

*Response required

8.7. Staffing Plan:*

https://government-project.s3.us-west-2.amazonaws.com/49299/2854777e-f01e-4b37-8215-fa16dc10f60f_Key_Team_Member_Reference_Form_-RFP_OG.pdf https://government-project.s3.us-west-2.amazonaws.com/49299/3ea1588a-f197-41ba-bc05-63a9d7fd3f1b_Agency_Reference_Form_-_RFP_OG.pdf

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Proposer shall provide a staffing plan (by month) and an estimate of the total hours (detailed by position) required for preparation of the program tasks as outlined. Discuss the workload, both current and anticipated, for all key team members (if applicable), and their capacity to perform the requested services for the project, according to your proposed schedule. Discuss the approach for completing the requested services for this project within budget.

*Response required

8.8. Work Plan and Schedule:*

Proposer shall provide a description of how each task of the project will be conducted, this shall include identification of deliverables for each task and a schedule. The work plan should be in sufficient detail to demonstrate a clear understanding of the project. The schedule should show the expected sequence of tasks and include durations for the performance of each task, milestones, submittal dates and review periods for each submittal. Discuss the approach for completing the requested services for the project on schedule. The project is expected to commence no later than March 1, 2026 and all public meetings, draft and final documents fully completed by not applicable.

*Response required

8.9. Cost Control:*

Proposer shall provide information on how project costs will be controlled to ensure all work is completed within the negotiated budget for the project. Include the name and title of the individual responsible for cost control.

*Response required

8.10. ***Optional**** Additional Information:

Please provide any additional or relevant information that you would like to have considered by the County of

Solano.

8.11. Budget:*

Proposer shall include a budget breakdown that accounts for the following: (a) the total dollar amount requested to complete the project, (b) any other resources, including in-kind, that will support the proposed project, (c) the number of anticipated hours and rate of the project manager and key team members per year. The estimated level of hours for other staff can be summarized in general categories.

*Response required

8.12. Detailed Documentation of Financial Resources:*

The Proposer shall provide the following documentation of sufficient financial strength and resources to provide the scope of services as required:

A. The Proposer’s most recent independent audited financial statements for a fiscal year ended within the last 36 months.

B. In lieu of audited financial statements, the County may accept, on a case-by-case basis, o a current written bank reference, in the form of a standard business letter, indicating that the

Proposer’s business relationship with the financial institution is in positive standing; or o Documentation disclosing the amount of cash flows from operating activities for the Proposer’s most current operating period. Said documentation must indicate whether the cash flows are positive or negative, and, if the cash flows for the most recent operating period are negative, the documentation must include a detailed explanation of the factors contributing to the negative cash flows.

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*Response required

8.13. Non-Collusion Declaration:*

Non-Collusion Declaration

The undersigned declares: I am the authorized representative of the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed.

☐ Please confirm

*Response required

8.14. Certification of Compliance:*

The proposer does hereby make certification and assurance of the Proposer’s compliance with:

The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview

Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.htm

All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America, The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and, The condition that no amount shall be paid directly or indirectly to an employee or official of the County of

Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity https://www.ada.gov/pubs/adastatute08.htm

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Detention Facility Lobby.

☐ Please confirm

*Response required

8.15. Solano County Reservations:*

County of Solano Hereby Reserves the Following Rights:

The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest

Contractor. The intended award of Contract shall be made to the highest rated Proposer based on the evaluation Criteria stated within the RFP.

Right of Rejection

The County reserves the right to reject any and all proposals, or to cancel this RFP in part or in its entirety.

The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

The County reserves the right to amend this RFP at any time. The County also reserves the right to cancel or reissue the RFP at its sole discretion.

Any proposal received which does not meet the stated pre-requisites of this RFP for Body Scanner for Juvenile

Detention Facility Lobby, may be considered to be non-responsive, and may be rejected. The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the RFP.

To cancel any award and re-solicit proposals for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

To reject any and all proposals considered not to be in the best interest of the County.

To waive any and all minor irregularities in proposals.

To reduce or increase any specification, in whole or in part due to changes in budget allocations.

I declare under penalty of perjury under the laws of the State of California that I have read the above

Reservations as stated by the County of Solano.

☐ Please confirm

*Response required

8.16. Drug-Free Workplace Certification:*

The contractor or grant recipient named on this proposal hereby certifies compliance with Government Code

Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

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2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

A. The dangers of drug abuse in the workplace

B. The person's or organization's policy of maintaining a drug-free workplace

C. Any available counseling, rehabilitation and employee assistance programs

D. Penalties that may be imposed upon employees for drug abuse violations

3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

A. Will receive a copy of the company's drug-free policy statement

B. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant

CERTIFICATION

I, the official submitting this proposal, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this Certification, executed on the date of proposal submittal and in the County below, is made under penalty of perjury under the laws of the State of

California.

☐ Please confirm

*Response required

8.17. Disclosure of Criminal and Civil Proceedings:*

Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions. Also, describe, if any, how the outcome of actions impacted company business operations.

Note: if no civil and criminal proceedings within the last 10 years, indicate here.

*Response required

8.18. Debarment Certification:*

By submitting a bid/offer/proposal/quote to the County of Solano, under penalty of perjury, I, the Proposer, hereby certify that the Prospective Contractor and/or its officers, directors, and employees:

A. Are not currently excluded, debarred, or otherwise ineligible to participate in a federally funded program

B. Have not been convicted of a criminal offense related to the provision of federally funded items or services nor has been previously excluded, debarred, or otherwise declared ineligible to participate in any federally funded programs, and

C. Are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in contractor being excluded from participation in federally funded programs.

This representation shall be an ongoing representation during the term of any contract awarded to the

Prospective Contractor. If awarded a contract, Prospective Contractor hereby commits to immediately notify the County of any change in the status of the representations set forth in this Form.

Prospective Contractor authorizes the County to independently verify its suspension and debarment status.

SUBMISSION DATE: Friday, January 16, 2026 5:00 pm Page 16 of 16

Prospective Contractors are cautioned that making a false certification may subject the certifier to criminal prosecution or administrative sanctions.

I certify that I am authorized by the company named above to respond to this request.

☐ Please confirm

*Response required

8.19. County Contract - Proposer accepts all terms and conditions without reservation or any qualifications?*

If the proposer makes no qualifications to the Standard Contract or any additional terms provided, including any additional attachments or exhibits, then it shall be deemed that the Proposer accepts all terms without reservation or any qualifications. Proposers shall include a statement of acknowledgment that the Proposer has reviewed the County of Solano Standard Contract, and any Special Terms provided and has accepted it with or without qualification.

☐ Yes

☐ No

*Response required

When equals "No"

8.19.1. What qualifications (i.e., exceptions or conditions) are being requested by the Proposer?* If the Proposer takes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract and provided here. The County is under no obligation to accept your qualifications; however, they will be reviewed on a case-by-case basis.

[Note: Scope of Work and Budget Detail and Payment Provisions and Special Terms and Conditions for the contract, will be finalized during the contract negotiation process.]

*Response required

8.20. Signature Page: *

Please download the below documents, complete, and upload.

• Signature_Page_RFP-OG.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/49299/5bc064ec-3368-46a8-8b54-c3ded90d6ec2_Signature_Page_RFP-OG.pdf