JDF_LOBBY_RED_ZONE_INDICATES_SCANNER_PLACEMENT.pdf

This is a procurement document for the Solano County Probation Department outlining specifications for a body scanner system to be installed at the Juvenile Detention Facility's front lobby in Fairfield, California. The County is soliciting bids for one ES3 Millimeter Wave Body Scanner or equivalent to enhance facility security through non-invasive screening of individuals entering the secure facility. The selected vendor will be responsible for delivery, installation, testing, and initial staff training. Questions must be submitted by December 12, 2025, with vendor responses due December 17, 2025, and proposals submitted via the OpenGov Solano County Portal by January 16, 2026, at 5:00 pm. The contractor will be selected on February 6, 2026, with a desired contract start date of March 2, 2026. Equipment delivery is required within 90 days of contract execution. The contract includes a minimum three-year maintenance obligation post-installation, with potential extension up to 90 days beyond the termination date at the County's discretion.

The County intends to award a purchase order contract not to exceed $140,000 to the highest-rated responsive proposer based on weighted evaluation criteria including General Qualifications and Experience (20 points), Scope of Work (20 points), Implementation Plan (10 points), Reliability and Support (15 points), Privacy and Data Security (10 points), Detection and Operational Efficiency (15 points), and Budget/Cost (10 points). Proposers must submit complete vendor applications with three government agency references from similar-sized organizations and demonstrate financial strength through audited financial statements. Vendors must maintain Errors and Omissions and Professional Malpractice insurance with minimum coverage of $1,000,000 combined single limit. Funding is contingent upon State budget approval and receipt of federal funds. A front parking lot is available for equipment delivery and staging during normal business hours, with no overnight outdoor storage permitted.