IFB_035-1006-25_BODY_SCANNER_APPROVED_FIXED_ASSET_PROBATION_KP.pdf
PDF 185 KB Posted
- Solicitation number
- 035-1201-25
- Issued by
- Trinity County, California
About this file
This is a fixed asset document from Solano County related to equipment procurement and installation for the Juvenile Detention Facility. The Solano County Probation Department is soliciting bids for one ES3 Millimeter Wave Body Scanner or equivalent to be installed in the front lobby of the Juvenile Detention Facility in Fairfield, California. The body scanner will enhance facility security through non-invasive screening of individuals entering the secure facility. The selected vendor is responsible for delivery, installation, testing, and initial staff training on equipment operation. The question submission deadline is December 12, 2025, with vendor responses due December 17, 2025, and proposals must be submitted via the OpenGov Solano County Portal by January 16, 2026, at 5:00 pm. The contractor selection date is scheduled for February 6, 2026, with a desired contract start date of March 2, 2026. Equipment delivery is required within 90 days of contract execution. A front parking lot is available for equipment delivery and staging during normal business hours, with no equipment storage permitted outside overnight.
The County intends to award a purchase order contract not to exceed $140,000 to the highest-rated responsive proposer. Evaluation criteria include General Qualifications and Experience (20 points), Scope of Work (20 points), Implementation Plan (10 points), Reliability and Support (15 points), Privacy and Data Security (10 points), Detection and Operational Efficiency (15 points), and Budget/Cost (10 points). The contract requires a minimum three-year maintenance obligation post-installation and allows for potential extension up to 90 days beyond the termination date at the County's discretion with compensation not to exceed the original contract amount. Funding is contingent upon State budget approval and receipt of federal funds. Vendors must provide three government agency references from similar-sized organizations, demonstrate financial strength through audited financial statements, and maintain appropriate insurance including Errors and Omissions and Professional Malpractice insurance with minimum coverage of $1,000,000 combined single limit. Proposers must comply with federal and state certifications including drug-free workplace, debarment status, non-collusion, and equal employment opportunity requirements.
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