Board Meeting Video Production Services

The State of Illinois, through the Illinois State Board of Education (ISBE), is seeking proposals for video production services to cover their board meetings from March through September 2020. The required services include multi-camera switched production coverage of the 9-member Board, ISBE staff, and presenters, with a minimum of one PA speaker, audio mixing equipment, and PowerPoint integration. The meetings will take place at the ISBE Springfield office and remote locations, with varying dates. The vendor will be responsible for providing all necessary equipment, personnel, and services, while ISBE will provide some existing infrastructure at the Springfield office. The contract term will be from the date of execution through September 30, 2020. Vendors must provide an overview of their experience as well as a proposed total all-inclusive cost for the project, including equipment, transportation, labor, and any anticipated travel or accommodation expenses. ISBE intends to award the entire contract to a single successful respondent and reserves the right to reject all offers or individual offers that fail to meet the requirements.

The RFQ requires vendors to be registered as a Small Business with the State of Illinois. The Standard Certifications and Standard Terms and Conditions provided outline the various compliance requirements, including prohibitions on bid rigging, political contributions, use of forced or child labor, and accessibility of information technology. The contract value or budget range is not provided in the given materials, but the opportunity is open to all qualified vendors that can meet the stated requirements.