Bldg. 25; Replace Two Windows in WHDRS Reception

The State of West Virginia Department of Administration, General Services Division is soliciting bids through an Agency Request for Quote (ARFQ) for the replacement of two sliding windows in the West Virginia Division of Rehabilitative Services reception area located in Building 25 at 400 5th Avenue, Parkersburg, West Virginia. The existing windows measure approximately 39-1/8 inches tall and 46-5/16 inches wide, and vendors must furnish all materials, labor, equipment, and incidental work necessary to complete the window replacement project. Prospective bidders are required to possess a minimum of three successfully completed projects involving similar window replacement work, with experience verification required prior to contract award, and must provide a one-year labor warranty upon completion. The solicitation requires bidders to schedule a site visit to verify exact measurements by contacting Phil Brooks at 304.541.3530, with work to be performed during standard hours of 8:00 a.m. to 5:00 p.m., Monday through Thursday, excluding state holidays. The technical questions deadline was March 19, 2024 at 12:00 PM, with bid opening scheduled for March 27, 2024 at 2:30 PM, and bids must be submitted electronically through wvOASIS or signed and delivered to the Department of Administration, General Services Division, Business Section at 103 Michigan Avenue, Charleston, West Virginia 25305 or via fax to 304-558-1475. Contract award will be made to the lowest qualified responsible bidder meeting all required specifications, with the vendor required to provide an overall project schedule within 72 hours of contract award.

The solicitation documents do not indicate specific set-aside designations or restrictions limiting bidder eligibility to particular organization types or disadvantaged enterprises. Vendors must be properly registered with the West Virginia Purchasing Division and maintain Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence throughout the contract term. All vendors must acknowledge receipt of Addendum 1, which clarifies that 1/4" laminated glass is an acceptable substitute for insulated glass units in the window specifications, with failure to acknowledge addenda potentially resulting in bid disqualification. The vendor is responsible for all disposal of removed materials and all travel and mileage costs associated with project performance. The solicitation documents do not specify a budget range or award value for this procurement, and no incumbent vendors or current contractors are identified in the available documentation.